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Both documents then will be placed in the material
completed file.
Posting Receipts (and Issues) of
SIM DTO Material
When SIM DTO material is received and turned
over to custodial departments, the receipt documents
and related issue requests will be posted simultaneously
to the stock record cards maintained for SIM DTO
material. The procedure for posting receipt documents
and updating management data in stock record cards for
SIM DTO items is much the same as that for stock
records applicable to stock material. As prescribed
previously in the paragraph on “Posting Receipts of
Stock Material.” The following are exceptions to that
procedure:
As the total quantity of SIM DTO material is
issued immediately upon receipt, and since
receipts and issues are posted to the stock record
simultaneously, the on-hand balance in stock
records for SIM DTO items always will be zero.
When a SIM DTO item is received under a
superseding NSN, a separate stock record card
need not be prepared, as the superseded NSN in
the existing stock record card may be lined
through and the superseding number entered
above it.
As an Allowance Parts List (APL) number,
storage location, allowance quantity, and AT
code are not required entries in a stock record for
SIM DTO material. Such data will not be
entered in a new stock record prepared for SIM
DTO material received under a substitute NSN.
However, the entry of “GUCL” or “GEN USE
is required in the APL data block.
NAVSUP Forms 1250-1 prepared to report
receipt shortages as consumption under
ACCESS will be distributed in accordance with
the NAVSUP P-485. Since the submarine forces
do not submit ACCESS consumption
documents for consumables, preparation of
NAVSUP Forms 1250-1 for reporting receipt
shortages of SIM DTO items is not required. In
either case, if the deficient quantity is to be
reordered, the responsible department must
submit another NAVSUP Form 1250-1 to
initiate the requisition.
After stock records for SIM DTO items have been
posted, the receipt and issue documents will be
processed as prescribed in the NAVSUP P-485.
INVENTORY CONTROL PROCEDURE
OBJECTIVES
The basic objectives of inventory control
procedures used afloat are to:
focus attention on the relatively few items that
will satisfy the majority of onboard demands for
material;
provide for the accumulation of accurate
consumption data required for ACCESS and the
3-M program and for maintaining adequate
supply levels;
establish a historical demand file for
accumulating usage data for not carried (NC)
material;
prescribe that each request for an NC repair part
be used to make sure that the parent equipment
is supported in the Coordinated Shipboard
Allowance List (COSAL);
reduce physical inventory requirements and to
prescribe standard physical inventory
procedures;
provide for effective management of controlled
equipage, presentation silver, and mandatory
turn-in repairable;
reduce the number of stock record management
data changes required to be made by
nonautomated ships;
prescribe the NAVSUP Form 1250-1 (Single
Line Item Consumption Document (manual)) as
the issue request document in nonautomated
ships;
prescribe the NAVSUP Form 1250-1 (Single
Line Item Consumption/Requisition Document
(manual)) as the issue request document in
nonautomated ships and as the normal
requisitioning document of the nonautomated
ships of the submarine forces; and
prescribe the DD Form 1348 (Single Line Item
Requisition System Document (manual)) as the
issue request document in automated ships other
than those in the submarine forces.
Meeting these inventory control objectives are of
major concern to all store keeping personnel. The SK3
and SK2 should be aware of the above objectives and
understand their importance. The results of the
division’s SMA will depend on how well these
objectives are met.
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