Receipts from Ashore Activities
Materials received from ashore supply officers are
normally documented on a DOD Single Line Item
Release/Receipt Document (DD Form 1348-1).
Receipts from Afloat Supply Activities
Materials received from CLF ships have by an ADP
list of the items requested, and a DD Form 1348m for
each item. Material received from other afloat units
may have either a DD Form 1348-1, the white copy of
a DD Form 1348, or a NAVSUP 1250-1 that was
submitted as a requisition document.
Receipts from Other Appropriations
Material received from other appropriations (ships
store or Marine Corps, etc.) are normally documented
on a Requisition and Invoice/Shipping Document (DD
Miscellaneous receipts include automatic
shipments or consignments of material that are not
related to a ships procurement document. An example
would be the delivery of an electronic test set or radiac
equipment incident to a Naval Electronic Systems
Command (NAVELEX) shipment order. Material
provided under the Shortage and Valuable Excess
(SAVE) program and excess of controlled equipage
distributed by type commanders, are also included.
METHODS OF RECEIVING
Stores will be received by direct delivery, freight,
or mail. Direct delivery consists of material delivered
to the ship by a supply support activity, a commercial
vendor, or material picked up by the ships
representative. Freight is material shipped via the
Department of Defense transportation or commercial
freight system usually is accompanied by a government
or commercial bill of lading. Mail consists of all
material forwarded by the U.S. Postal Service.
Material received aboard ship maybe accompanied
with a variety of receipt documents depending on how
the material was requested the issuing activity, and the
modes of transportation used in delivery. Before actual
receipt, other documents are received showing notice of
material procurement, inspection, movement, and
Particular circumstances will dictate what
documents will be received with a given commodity.
There are, however, certain certifications and/or
annotations common to all receipt documents. The
end-use receiver must:
1. date the document upon receipt
2. circle the quantity accepted, and
3. sign the document to indicate receipt.
Receipts from supply activities are invoiced on
DOD Single Line Item Release/Receipt Document (DD
Form 1348-1). Figure 6-1 shows a DD Form 1348-1.
You can see how the codes placed on the requisitions
have been used on the DD Form 1348-1.
If you were checking in this material, you would
know that it was for stock since the storeroom location,
A3456, is shown in the supplementary address block
and repealed in block C. You would then check the
NSN on the material and the quantity received to make
sure it agrees with the DD Form 1348-1. The circled
quantity indicates that the shown quantity was received.
Material ordered from another ship is normally
received with a copy of the DD Form 1348 or NAVSUP
Form 1250-1. Purchased material maybe received with
copies of a purchase order or dealers invoice. The
receiving procedure is the same regardless of the form
All materials received should be accompanied by
receipt documents. However, material is occasionally
received without them. When this happens, a dummy
invoice must be prepared. The dummy invoice should
show all available information; i.e., supplier,
procurement document number, description of the
material, NSN, unit of issue, and quantity received.
This information may be obtained from markings on the
container and material. With this information, the
supply office can probably match the material with its
procurement document. Also, a Report of Discrepancy
(ROD), Standard Form 364, must be submitted for
material received without documentation.
A Material Inspection and Receiving Report (DD
Form 250) is a multipurpose document that provides
evidence of inspection or acceptance at either the
material source or its destination. It is used to
substantiate contract payments. When material is
furnished direct to an afloat activity by a commercial
contractor and inspection or acceptance at destination
is indicated on the DD Form 250, the material will be
inspected by appropriate technical personal. The form