Quantcast Receipt Documentation - 14242_96

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Chapter 6 Receipt, Custody, and Stowage
Storekeeper 3 & 2 - Manual for watching over inventory and other things needed in a store
Files Used in Intercept Processing
Receipts  from  Ashore  Activities Materials  received  from  ashore  supply  officers  are normally  documented  on  a  DOD  Single  Line  Item Release/Receipt  Document  (DD  Form  1348-1). Receipts from Afloat Supply Activities Materials  received  from  CLF  ships  have  by  an  ADP list of the items requested, and a DD Form 1348m for each item. Material received from other afloat units may have either a DD Form 1348-1, the white copy of a  DD  Form  1348,  or  a  NAVSUP  1250-1  that  was submitted  as  a  requisition  document. Receipts from Other Appropriations Material  received  from  other  appropriations  (ship’s store  or  Marine  Corps,  etc.)  are  normally  documented on  a  Requisition  and  Invoice/Shipping  Document  (DD Form  1149). Miscellaneous  Receipts Miscellaneous    receipts    include    automatic shipments or consignments of material that are not related to a ship’s procurement document. An example would be the delivery of an electronic test set or radiac equipment  incident  to  a  Naval  Electronic  Systems Command   (NAVELEX)   shipment   order.   Material provided  under  the  Shortage  and  Valuable  Excess (SAVE)  program  and  excess  of  controlled  equipage distributed  by  type  commanders,  are  also  included. METHODS OF RECEIVING Stores  will  be  received  by  direct  delivery,  freight, or  mail.  Direct  delivery  consists  of  material  delivered to the ship by a supply support activity, a commercial vendor,   or   material   picked   up   by   the   ship’s representative.  Freight  is  material  shipped  via  the Department  of  Defense  transportation  or  commercial freight  system  usually  is  accompanied  by  a  government or  commercial  bill  of  lading.  Mail  consists  of  all material forwarded by the U.S. Postal Service. RECEIPT  DOCUMENTATION Material received aboard ship maybe accompanied with a variety of receipt documents depending on how the material was requested the issuing activity, and the modes  of  transportation  used  in  delivery.  Before  actual receipt,  other  documents  are  received  showing  notice  of material  procurement,  inspection,  movement,  and billing. Particular circumstances will dictate what documents will be received with a given commodity. There   are,   however,   certain   certifications   and/or annotations  common  to  all  receipt  documents.  The end-use  receiver  must: 1.  date  the  document  upon  receipt 2.  circle  the  quantity  accepted,  and 3.  sign  the  document  to  indicate  receipt. Receipts  from  supply  activities  are  invoiced  on DOD  Single  Line  Item  Release/Receipt  Document  (DD Form 1348-1). Figure 6-1 shows a DD Form 1348-1. You  can  see  how  the  codes  placed  on  the  requisitions have been used on the DD Form 1348-1. If you were checking in this material, you would know  that  it  was  for  stock  since  the  storeroom  location, A3456, is shown in the supplementary address block and repealed in block C. You would then check the NSN on the material and the quantity received to make sure it agrees with the DD Form 1348-1. The circled quantity indicates that the shown quantity was received. Material ordered from another ship is normally received with a copy of the DD Form 1348 or NAVSUP Form 1250-1. Purchased material maybe received with copies  of  a  purchase  order  or  dealer’s  invoice.  The receiving procedure is the same regardless of the form used. All  materials  received  should  be  accompanied  by receipt  documents.  However,  material  is  occasionally received without them. When this happens, a “dummy invoice” must be prepared. The dummy invoice should show   all   available   information;   i.e.,   supplier, procurement  document  number,  description  of  the material, NSN, unit of issue, and quantity received. This information may be obtained from markings on the container  and  material.  With  this  information,  the supply office can probably match the material with its procurement  document.  Also,  a  Report  of  Discrepancy (ROD),  Standard  Form  364,  must  be  submitted  for material  received  without  documentation. A  Material  Inspection  and  Receiving  Report  (DD Form   250)  is  a  multipurpose  document  that  provides evidence  of  inspection  or  acceptance  at  either  the material   source   or   its   destination.   It   is   used   to substantiate  contract  payments.  When  material  is furnished  direct  to  an  afloat  activity  by  a  commercial contractor  and  inspection  or  acceptance  at  destination is indicated on the DD Form 250, the material will be inspected by appropriate technical personal. The form 6-2

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