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Figure 11-4.—The DD Form 1348 for use as an internal issue document.
request document and direct the customer to the
appropriate storeroom. On occasion, verbal requests
are received and SSC personnel must prepare the DD
Form 1348. The required data elements are described
in NAVSUP Publications 519 and 522. The NAVSUP
P-519 contains procedures for SUADPS-AV (207).
The NAVSUP P-522 contains procedures for
SUADPS-207.
Document numbers are assigned differently than on
the NAVSUP Form 1250-1. The first two characters of
the serial number are assigned to each shipboard
organizational segment that is authorized to initiate
requests. In Card Columns 40-41 of figure 11-4, “35”
has been assigned to the OE division of the operations
department and the two characters in Card Columns
42-43 represent the number of requests from the
originator on a certain Julian date, in this case, 01,
meaning the first request for Julian date 3033. Each
originator may issue no more than 99 requests on a
single day, otherwise there would be duplicate
document numbers.
Stock replenishment requisitions are assigned
serial numbers in the 0001-1999 series. Blocks of
serial numbers beginning at 2000 maybe assigned to
various shipboard departments and/or to specific
commodities of material. The 9700-9999 series are
reserved for ship’s store use. Serial numbers in
requisitions for food items must include “9” in Card
Column 40 and the applicable alphanumeric
subsistence item code in Card Columns 41-43. Thus,
the first character of the serial number aids in the
distribution of the material since the receiving
Storekeeper is immediately able to identify DTO
material and further, to identify who is to receive it.
STOCK RECORD UPDATE
As you know, all transactions are not issues.
Receipts, transfers, and surveys also affect stock
balances. Since most of them are covered by paperwork
other than punched cards, some means must be
available to feed the information to the machines. This
is accomplished by input transaction cards coded with
document identified or scanners.
Document identifiers classify each transaction as a
receipt or expenditure or as an action that does not affect
the stock balance such as an increase or decrease to
“due” (outstanding requisition). Caption codes further
classify the actions according to the captions appearing
on financial reports. These codes are contained in the
automated procedures for your ship.
If required, transaction cards are keypunched as
they are received in the machine room. The update is
accomplished by converting the transaction cards to a
second tape and then applying the transaction tape to
the master tape.
SHIPBOARD NONTECHNICAL
ADP PROGRAM
Shipboard Nontechnical ADP Program (SNAP II)
is a nontechnical administrative/management supply
system which is due to play an increasingly important
role in afloat Navy supply system operations.
11-8
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