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Preparation  for  Inventory
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Storekeeper 3 & 2 - Manual for watching over inventory and other things needed in a store
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Data Elements
Inventory management of non-SIM repair parts and consumables  requires: Close attention only upon receipt and issue of material. Inventory of the remaining balance of an item after each issue. Reference   to   the   ML-N   for   verification   of management   data   only   when   an   item   is requisitioned. Stock  replenishment  on  a  one-for-one  basis except   when   otherwise   prescribed   by   the TYCOM  or  when  excess  stock  is  on  hand. Stock  records  filed  separate  from  SIM  stock records. Any  item  that  has  experienced  a  frequency  of  two or more demands within the past 6 months, or has a predictable demand frequency of two or more demands based on deployed or seasonal usage is designated a SIM item. Any item that does not meet the demand frequency for SIM items is designated as non-SIM. Any  consumable  item  that  meets  the  frequency  of demand criteria for a SIM item but is not stocked by the supply  department  (usually  because  of  space  limitation) is designated as a SIM direct turnover (DTO) item. STOCK RECORDS Without stock records, it would be impossible for the   supply   officer   to   meet   his   responsibility   of maintaining stocks needed for the operation of the ship. Procurement  of  stock  must  be  based  on  the  information contained  in  the  stock  record  cards.  Inventory  control encompasses   procurement,   stocking,   issuing,   and accounting  for  material. A Stock Record Card Afloat (NAVSUP 1114m or 1114 (manual)) will be maintained for each: stocked  maintenance  assistance  module ready service spare repair  part  or  consumable SIM  DTO  item  aboard  nonautomated  ships Ships   that   have   been   commissioned   or   have completed   a   Supply   Operations   Assistance Program/Integrated Logistics Overhaul (SOAP/ILO) after  July  1974  will  maintain: blue stock record cards for reactor plant items (i.e., “Q” COSAL items); Stock red (or red bordered) stock record cards for other special  category  items  (e  g.,  mandatory  turn-in repairables,  special  material  identification  code, shelf-life,  critical,  hazardous,  classified);  and buff stock record cards for all other items. records  in  all  ships  will  include  outstanding requisition numbers and a history of all receipt and expenditure   transactions,   and   management   data required  for  accurate  inventory  control.  Stock  records for  other  than  SIM  DTO  items  will  also  show  storage locations  and  current  on-hand  balances. Stock   records   will   be   retained   until   replaced incident  to  a  SOAP/ILO.  Samples  of  stock  records  are shown in figure 7-5. NAVSUP  Form  1114m  is  an  IBM  type  of  stock record  card  in  which  significant  management  data elements are keypunched. These keypunched cards provide a nonautomated ship with the capability to duplicate  its  stock  record  battery  when  near  an  activity with automatic data processing equipment (ADPE). The  form  also  contains  additional  data  blocks  for manual entries of supplementary management data when needed. A complete set of keypunched NAVSUP Forms 1114m is provided by the SOAP ADP facility at FISC   Oakland   to   each   nonautomated   ship   upon completion   of   a   SOAP/ILO.   A   complete   set   of keypunched  and  interpreted  NAVSUP  Forms  1114m also  is  furnished  by  the  Navy  Ship’s  Parts  Control Center   (SPCC)   to   each   nonautomated   “new construction/major  conversion”  ship  prior  to  its commissioning  or  recommissioning.  To  interpret  these cards  refer  to  the  Soap  Manual,   NAVSURINST 4441.21  series. NAVSUP Form 1114 (manual) is identical to the NAVSUP Form 1114m in design. It is a “continuous feed” type of form that facilitates typing the top and bottom  lines  of  new  stock  record  cards. They  are required   to   be   prepared   when   keypunched   and interpreted NAVSUP Forms 1114m are filled, or when new  items  are  added  to  shipboard  stock  between SOAP/ILOs. FILES Stock  records  may  be  kept  in  either  horizontal  or vertical filing equipment. The use of horizontal files (i.e., card file trays) for SIM items and vertical files (i.e., boxes  or  card  file  drawers)  for  non-SIM  items  is recommended. Regardless  of  the  filing  equipment used, separate files are required for SIM and non-SIM items.  The  stock  records  in  each  file  will  be  arranged 7-10

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