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Allowance Parts List/Allowance Equipage List Number
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Storekeeper 3 & 2 - Manual for watching over inventory and other things needed in a store
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Chapter 13 Materials Handling Equipment
general use. The criteria for determining the type and quantity of material to be Pre-expended are given in NAVSUP   P-485.   The   supply   officer   and   the department head using the items mutually agree on the specific  items  to  be  pre-expended. Materials  that  might  be  pre-expended  include  nuts and  bolts,  solder,  gasket  material,  fuses,  and  vacuum tubes. Pre-expended  bin  material  should  not  be  confused with material in custody of other departments. The latter is carried on stock record cards by supply and issue documents must be prepared each time an item is used.  Pre-expended  bin  material  has  already  been issued and expended from the stock record cards. No further accountability is required, other than for the using department to make sure that it is properly used. The  use  of  pre-expended  bin  material  permits  more realistic reporting. For example, a Machinist’s Mate is repairing a pump and must replace a 5/16-18 hex nut. The  unit  of  issue  for  the  5/16-18  hex  nut  is  HD (hundred). Only one nut is used on the pump. Without pre-expended material, a request for 1 HD nuts must be submitted with the total material and cost usage being charged  to  the  pump. Using pre-expended bin material works equally well in reducing the volume of issue documents. If the ETs use a particular tube in several equipments, they might have an almost daily requirement for this tube in maintaining  those  equipments.  If  each  requirement  is submitted on a separate requests, an excessive amount of  paperwork  results. This  can  be  prevented  by submitting  one  pre-expended  bin  material  request  for  a quantity of these tubes and maintaining a small stock in their  shop. The responsibility for replenishing pre-expended bins is determined by the maintenance level of the ship. Intermediate   level   (tenders/repair   ships)—the SSC   is   responsible   for   reviewing   and replenishing  pre-expended  bins  in  the  various using shops. Organization  level  (other  ships)—the  using department   or   shop   is   responsible   for maintaining adequate stocks for their own use. Designating  an  item  as  pre-expended  material does   not   remove   the   item   from   supply storerooms.  Supply  must  still  maintain  sufficient stock in their storeroom to meet demands. Issue  documents  for  pre-expended  material  are prepared in the same manner as they are for other issues. Submitting MDS Documents After issue documents have been processed by the stock  records  Storekeeper,  the  green  copies  (of  either NAVSUP Form 1250-1, or DD Form 1348) are sent to the maintenance office for verification of MDS data This  should  be  done  on  a  regular  schedule  and  a checklist  kept  to  show  the  number  of  documents  sent  to and returned by the maintenance office to prevent loss of copies. After they have been reviewed and returned, they are sent to the TYCOM data processing facility. 12-5

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