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Chapter 3 Administration
Storekeeper 3 & 2 - Manual for watching over inventory and other things needed in a store
Publications - 14242_31
TYPEWRITERS Speed and accuracy are essential in typing. They alone do not ensure fast work. Valuable time may be saved if the typist knows how to make a neat erasure, center  a  heading,  divide  words,  and  keep  a  typewriter in  good  operating  condition.  Many  helpful  typing techniques are given in the  Department of the Navy Correspondence  Manual  and  in  elementary  typewriting books available in most supply departments. INTRODUCTION TO WORD PROCESSING  (WP) In  the  last  several  years  the  Navy  has  made available  more  word  processors.  As  a  Storekeeper  you will  be  exposed  to  WP  and  the  associated  equipment. You  should  be  familiar  with  the  various  types  of  word processing equipment (WPE) and their capabilities. WORD PROCESSING EQUIPMENT  (WPE) WPE  is  any  keyboard  device  capable  of  controlled memory  storage,  retrieval,  and  automated  typing.  WPE has come about as a result of advanced technology, especially in the area of computers, and is designed to enhance  typing  productivity.  Stored  keystrokes  can  be “played  out”  at  speeds  in  excess  of  360  words  per minute (WPM). The use of a visual display and other text-editing   features   can   further   enhance   the productivity  of  the  equipment.  WPE  is  generally categorized  as  follows: Intelligent   Typewriters.   A   one-piece typewriter-like  device  with  internal  memory. It   is   used   extensively   where   original keyboarding is a primary factor. Intelligent Typewriters also provide limited storage for frequently  used  formats,  names,  addresses,  etc. Blind-Keyboard   Word   Processors.   An electronic   keyboard   with   built-in   printer, internal   memory,   and   magnetic   recording capability.  They  provide  some  text-editing capability   and   are   more   suitable   for correspondent  of  one  to  two  pages.  The magnetic-card (MAGCARD) machines are in this  category. Thin-Window  Word  Processors.  An  electronic keyboard   with   built-in   printer,   internal memory,  magnetic  recording  capability,  and  a visual display of two lines or less. These word processors  have  improved  text-editing  ability that  most  blind-keyboard  machines  don’t  have. They simplify the task of working with large documents because a small display provides a “Window”  into  the  magnetic  media  or  memory. Stand-Alone  Display  (Screen)  Text  Editors. These   provide   the   greatest   text-editing capability.  They  have  an  electronic  keyboard with  a  separate  printer,  internal  memory, magnetic recording capability, and a visual display. Some units provide math capabilities. This  makes  the  processing  of  statistical  or columnar documents easier. They also provide the operator with the ability to manipulate text in almost any manner; such as, move, delete, or insert  words,  sentences,  or  paragraphs. Shared-Logic   Systems.   These   are   simply Stand-Alone  Display  Text  Editors  which  have been electrically linked to a Central Processing Unit   (CPU).   The   CPU   supports   multiple typing  stations  with  a  shared-logic  and memory. Generally, they provide as many or more  features  than  the  Stand-Alone  Display Text  Editors.  The  number  of  work  stations  and printers in each system depends on the power of   the   CPU.   These   systems   are   used extensively in large Word Processing Centers. As you can see there are presently many different types of machines with varied capabilities available. Therefore, the functions of the organization to be served must be analyzed to determine what type WPE most accurately meets the requirements of a particular office, division, department, or command. For  more  information  about  word  processing  and word  processing  equipment,  you  may  want  to  consult OPNAVINST  5210.12  series. PHOTOCOPY EQUIPMENT These machines use a dry electrical copying process (e.g.,  Xerox,  figure  3-1).  Letters,  drawings,  and  forms may be reproduced in minutes, and with some models in seconds. There are so many of these machines, all differing slightly, that it is impractical to describe any of them here. If you have a machine of this type in your office, you should also have the right operating manual. Normally  you  will  not  perform  maintenance  on these machines. However, you may be assigned as a key-operator  of  the  machine  in  your  work  space.  This will  require  some  maintenance  knowledge.  What  you 3-2

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