ARRANGEMENT AND CONTENTS. Figure
5-1 shows a forms file arranged in numerical order by
SSICs. Nonlocal forms are tiled in folders labeled with
their basic SSIC; that is, all nonlocal forms in the 4700
subject group would be filed together, and the folder
placed in numerical order in the file drawer.
A separate folder is prepared for each local form. It
is labeled with (1) the originators authorized
abbreviation, (2) the SSIC, (3) the consecutive number,
and (4) the title of the form; for example, SIMA PAC
4700/1-Job Order. As mentioned previously, the folders
are filed numerically by SSIC and consecutive number
behind the folders containing nonlocal forms in the same
subject group. Dividers or dummy folders may be
labeled and used to separate subject groups for which
nonlocal forms are not available.
Each folder of local forms should contain the
A copy of the directive prescribing the form or
furnishing instructions for its use (or a reference
to the directive if it is in manual form or otherwise
A copy of the approved design
Printing requisitions and specifications
A copy of the printed form and any subsequent
A reproducible copy, if pertinent
A record of the cost of the form; that is, printing,
designing, and procedural analysis costs
Table 5-1.-Highlights of Forms Management
EACH NEW FORM (NEW OR REVISED) AND RELATED PROCEDURE
Is the form necessary?
Could it be eliminated entirely?
Could it be combined with
Does the use of the form justify
If the form is necessary:
Does it provide adequate
Does it include any unnecessary
Does the content duplicate other
Is the procedure for collecting and
furnishing the information the
eestfor the particular situation?
Is the procedure for using the
completed form the simplest
Is the form design the most efficient
for both entering the informa-
tion and using it?
Are the instructions clear and
IS IT NECESSARY?
If some criteria are not met:
FOR DISAPPROVAL OR
After consultation with:
If all criteria are met:
WILL IT DO THE JOB?
To ensure proper installation of
To determine modifications or
improvements to meet changing
To determine continuing need
IS IT WORTH THE COST?