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Assignment 1 - 14260_179
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Yeoman 1 & C - Military training manual
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Assignment 1, Continued - 14260_181
1–8. Concerning  duties,  responsi- bilities, and authority of an administrative  assistant,  which  of the  following  statements  is  NOT normally  correct? 1. Report  the  effectiveness  of administrative  regulations  of the command to the executive officer 2. Maintain the mast record for the  commanding  officer’s nonjudicial   punishments 3. Coordinate  the  assignments  of enlisted  personnel 4. Approve  administrative equipment  requisitions  within the  budget  allowances 1-9. What  individual  is  responsible  for the  coordination  and  indoctrination of  newly  reported  personnel? 1. Training  officer 2. Administrative   assistant 3. Division  officer 4. Department  head 1–10. What is the title of the individual who  controls  the  administration  and accountability  of  ship’s correspondence? 1. Flag secretary 2. Ship’s  secretary 3. Flag  lieutenant 4. Assistant chief of staff for administration 1–11. Your  ship’s  engineer  officer originated a report that was sent to the type commander (TYCOM). You receive a letter from the TYCOM requesting  further  information concerning the report. When  should you provide a copy of the report for  the  respondent? 1. When the reply is routed to the CO for signature 2. When the engineer officer has prepared the reply 3. When  the  engineer  officer  asks for  it 4. When you route the incoming letter 1–12. The  ship’s  secretary  receives  a letter  addressed  to  the  commanding officer  (CO)  recognizing  some  of the CO’s personnel for their support. What  action(s)  should  the ship’s  secretary  take? 1. Dictate  an  answer  immediately and mail it 2. Prepare an answer in rough draft 3. Submit the letter to the executive  Officer 4. Mail a letter in reply and inform  the  executive  officer Learning  Objective: Describe  the duties  involved  in  handling correspondence  and  officer  records. 1–13. In a broad sense, what does accountability  for  correspondence mean? 1. Care of all classified matter 2. Maintenance of all correspondence  in  central  files 3. Proper handling of only Confidential  and  Secret correspondence 4. Physical  safeguard  of correspondence  in  all  files 1-14. When you take action on original correspondence  and  wish  to  retain it, what should you do with the control  slip? 1. Attach the control slip to the original   correspondence 2. Make a copy of the control slip for the central files 3. Return the control slip to central files with a note that the original is being held 4. Destroy the control slip 1–15. Who makes sure the ship’s central files  are  properly  maintained? 1. The  executive  officer 2. The  ship’s  secretary 3. The  captain’s  Yeoman 4. The file Yeoman 2

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