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Assignment 3, Continued - 14260_200
3-17. 3-18. 3-19. 3-20. 3-21. Within  a  command,  responsibility for  the  coordination  of  records disposal  efforts  normally  is assigned to which of the following individuals? 1. A legal officer 2. The  communications  officer 3. A  record  disposal  team 4. An officer as a collateral duty What method is used to dispose of records? 1. Destruction 2. Donation 3. Transfer 4. Each of the above For which of the following reasons would a commanding officer of an activity  located  outside  the continental  United  States  notify COMNAVDAC  that  Navy  records  were destroyed? 1. The space that the records occupied was needed for more important  military  purposes 2. Hostile  action  was  imminent  and the records were destroyed as an  emergency  measure 3. Both 1 and 2 above 4. The  records  were  obsolete When at sea, by which of the following  methods  should  you dispose  of  unclassified  records? 1. Shredding  and  dumping  overboard 2. Dumping  overboard  intact 3. Burning 4. All of the above Which  of  the  following  forms  is/are used as a transmittal document for records shipped to a federal records  center? 1. Standard  Form  135 2. NAVEXOS  Form  4065 3. Both 1 and 2, depending on document   classification 4. DD Form 155 3-22. 3-23. 3-24. 3-25. What  is  meant  by  terminating  files? 1. 2. 3. 4. All the 1. 2. Removing  obsolete  materials from files and destroying the material Removing  seldom  used  materials from existing files and destroying  the  materials Closing a file, removing the folder from the active file drawer,    and starting a new folder with the same designation Subdividing an old file into specific  subjects  and  setting up a new file system records must be disposed of on day  authorized  for  destruction. True False Which  of  the  following  statements is  correct  regarding  shipments  of records? 1. 2. 3. 4. Who Shipment of less than 1 cubic foot may be sent in envelopes Shipments of less than 1 cubic foot should not be forwarded Legal-size  documents  are  packed facing the left side of the standard  carton Records  are  grouped chronologically  by  date originated may  authorize  naval  commands  to obtain  information  from  records that have been transferred to federal  records  centers? 1. The  record  group  manager 2. The  appropriate  area  commander 3. The  commanding  officer  of  the transferring  activity 4. The type commander for the transferring  activity 21

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