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Wording
and supporting documentation required depends upon the  circumstances  and  the  nature  of  the  award  being recommended. Combat award recommendations for the Navy and Marine Corps Medal and higher heroic awards must be fully  justified  and  include  at  least  two  eyewitness statements. A proposed citation that summarizes the summary of   action   must   accompany   the   recommendation. Although a citation is complimentary and formalized, it must be factual and contain no classified information. Noncombat citations are limited to 22 typewritten lines. In no case should citations exceed one typewritten page. The  citation  should  consist  of  three  parts: . Opening sentence. The citation begins with a standard phrase describing the degree of meritorious or heroic service as specified for each award, the duty assignment of the individual, the inclusive dates of service  on  which  the  recommendation  is  based,  and  if desired,  a  description  of  operations  of  the  unit  to  which the  individual  is  attached.  (See  the  example  of  a proposed  citation.) . Statement of Heroic/Meritorious Achievement or Service. The second part of the citation identities the recipient  by  name,  describes  specific  duty  assignments, his  or  her  accomplishments,  and  the  outstanding personal attributes displayed. The description of the individual’s achievements must show clearly that they were sufficient to justify the award included. If duty was performed in actual combat, the citation should so state. No  classified  information  may  be  included  in  the proposed  citation.  (See  the  example  of  a  proposed citation.) . Commendatory remarks. The third part of the citation  states  that  the  outstanding  attributes,  mentioned or implied in the second part, “reflected great credit upon  himself  or  herself  and  were  in  keeping  with  the highest traditions of the United States Naval Service.” In the case of marines, the citation states “of the Marine Corps and the United States Naval Service.” (See the example of a proposed citation.) Example:  Proposed  Citation The  Secretary  of  the  Navy  takes  pleasure  in presenting  the  NAVY  ACHIEVEMENT  MEDAL  to SENIOR CHIEF AVIATION MACHINIST’S MATE JOHN A. DOE UNITED  STATES  NAVY for service as set forth in the following CITATION: For  professional  achievement  in  the  superior performance of his duties while serving as Maintenance Control   Chief   Petty   Officer   for   Helicopter Antisubmarine  Squadron  Light  FORTY-TWO  from March  1985  to  August  1988.  Senior  Chief  Petty  Officer Doe’s   unsurpassed   dedication   and   steadfast commitment to excellence has had far-reaching effects on the successful introduction of LAMPS MK III to the fleet. He was instrumental in developing a responsive, thorough,   and   fully   knowledgeable   Maintenance Control  Team  that  prepared  and  totally  supported  over 15 detachments deployed worldwide from the Persian Gulf to the South Pacific. He employed exceptional personal initiative in assisting detachments during preparations   for   demanding   pre-   and   postcruise corrosion inspections. Senior Chief Petty Officer Doe’s technical expertise and superb managerial skills proved invaluable. A pivotal member of the command, his outstanding  support  of  tasked  operations  resulted  in high   praise   for   squadron   performance   in CHALLENGER  and  LIBYAN  Operations.  Senior Chief  Petty  Officer  Doe’s  managerial  ability,  personal initiative,  and  unswerving  devotion  to  duty  reflected credit upon himself and were in keeping with the highest traditions of the United States Naval Service. For the Secretary, FORMAL SOCIAL NOTES Whether you are the admiral’s writer or the senior YN, at some point in your naval career you will come in  contact  with  or  have  to  prepare  formal  social correspondence. You may have to prepare invitations for a commissioning or decommissioning ceremony or you may have an opportunity to be involved with a change of command ceremony. The  Social Usage and Protocol Handbook,  OPNAV  092-P1,  is  the  publication  you should refer to for more detailed information concerning planning,  organizing,  and  conducting  official  and unofficial social events. INVITATIONS Formal invitations (except those that are engraved) are always written in longhand, never typed or run off on  a  duplicating  machine.  Brightly  colored  ink  is considered  too  extreme;  use  blue-black  or  black.  Use personal notepaper if the originator has any. If the originator  has  none,  use  white  or  cream-colored notepaper  of  good  quality.  The  important  thing  is neatness; the writing must he legible (with no erasures 4-6

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