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Types of Messages
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Standard Subject Identification Codes - 14260_56
l  Commercially  refiled  messages  should  be assigned  ROUTINE  precedence,  except  in  the  case  of messages dealing with death, life-threatening situations, or operational matters. Classification If  the  message  you  are  drafting  is  classified,  assign the  appropriate  security  designation  that  identifies  the overall   classification   of   the   message;   that   is, CONFIDENTIAL, SECRET, or TOP SECRET. Include the  special  handling  instructions  and  declassification markings as required by OPNAVINST 5510.1H. If the message  does  not  contain  classified  information,  then identify  it  as  unclassified. Operational  and  Administrative  Messages The message must be identified as an operational (OPS)  or  administrative  (ADMIN)  message. Operational messages direct or affect the actual use or movement  of  forces,  ships,  troops,  and  aircraft  whether real or simulated; issue weather or other vital reports affecting the safety of life, ships, forces, or areas; deal with high command and strike coordination, tactical communications, combat intelligence, enemy reports or information  control  communication,  cryptography, deception, and countermeasures; contain hydrographic and  oceanographic  information;  deal  with  combat logistic  matters;  and  relate  to  exercises  conducted  for fleet training and readiness. Administrative  messages  pertain  to  matters  of  such nature  or  urgency  to  warrant  electrical  transmission. Subjects   include   various   reports,   perishable information, matters associated with operations and readiness, and urgent matters that require considerable coordination  or  that  must  be  brought  to  the  early attention of seniors. The highest precedence that maybe assigned  is  PRIORITY,  except  for  those  messages reporting  death  or  serious  illness,  which  are  assigned IMMEDIATE  precedence. Message Address Verify the PLA, also known as the message address, for the command short titles and geographical locations contained  in  the  MAD.  Do  not  copy  PLAs  from incoming  messages  or  memory.  Correct  spelling  of PLAs is critical. If your activity does not have an NTP 3 or an NTP 3 SUPP-1 and needs to be placed on the distribution list for the MAD, forward a letter providing your  command’s  complete  mailing  address,  Standard Navy Distribution List  (SNDL) number, and copies required to the Director, Naval Telecommunications System  Integration  Center  (IC15),  NAVCOMMUNIT Washington, Washington, DC 20397-5340. The  geographical  location  must  include  the city/town spelled out; abbreviations are not allowed. The  authorized  state/country  is  abbreviated.  When  a city/town is an integral part of an activity title, the city/town  is  not  repeated;  for  example,  NAS NORFOLK,  VA.  Dual  geographical  locations  are prohibited;  for  example,  MINNEAPOLIS/ST  PAUL MN. Geographical locations are not used for AIGs, mobile  units,  and  alternate  command  posts. Whenever  the  words  SAINT,  MOUNT,  POINT  or FORT are used as part of a geographical location, they are abbreviated as ST, MT, PT, or FT; for example, NTCC  BARBERS  PT  HI.  Whenever  they  are  used  as part of an activity’s short title, they are not abbreviated; for example, USS MOUNT HOOD.POINT, when used as part of a task organization’s PLA, is abbreviated as PT; for example, CTG SEVEN ONE PT ONE. All numbers from ten to nineteen are written as one word,  for  example,  ELEVEN.  All  numbers  above nineteen  are  written  out;  for  example,  TWO  ZERO  or SIX EIGHT FOUR THREE. All letter designations are spelled  phonetically;  for  example,  FAIRECONRON ONE DET ALFA. Office  codes  are  required  with  all  Navy  shore  activity PLAs. Office codes follow the PLA and are enclosed by double  slants;  for  example,  CNO  WASHINGTON DC//094//. If (he office code is unknown, use //JJJ// after the PLA. There is no limit on the number of office codes that can be used with a PLA. When multiple office codes are used, the first code is the action code. A single slant is used   to   separate   codes;   for   example,   CNO WASHINGTON  DC//094/943/611//.  Spaces  are  not permitted within office codes. Office codes are not used with  AIGs/CADs. In  addition  to  message  addressing,  remember  the rules of naval courtesy, Separate action addressees from information  addressees  first.  Within  either  group,  list addressees by proper protocol; highest echelons before lower,  then  by  alphabetical  order  within  echelons.  Of course, observe protocol not only in the address element but   throughout   the   message.   Remember   the assumptions  that  go  with  certain  usages.  Juniors  never ADTAKE seniors is one familiar piece of naval advice. Another  is  that  seniors  direct  attention  while  juniors request or invite attention to an issue or problem. 4-3

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