Transportation within the
domestic system is by airlift or expedited
surface delivery. Official First-Class Mail is
normally sent by commercial air transportation
from the continental United States to overseas
areas of delivery when addressed to an
activity with an FPO or APO address.
Registered mail receives added protection
because of its value and importance. It is the
safest means of any mail service since, from
the time a piece is mailed, someone is always
personally responsible to account for it.
The postal service provides the sender
with a receipt and an identification number for
each article received.
number is also placed on the item at the time
of mailing and is used throughout the delivery
A continuous chain of receipts is
maintained by each person who handles the
article. The person who signed the receipt
last is responsible for the item until a receipt
is signed by the person to whom the article is
The post office that services your
command provides an incoming and outgoing
registered mail log.
If this log is used
properly, it will help you to pinpoint the date
a specific piece of mail was sent or received.
It should include the registered identification
number, identification of the subject matter,
the addressee, and the signature of the person
receiving the material from you. The Security
Manual and chapter 8 of this training manual
information on how the
registered mail system is used to transmit
Express Mail is the class of mail afforded
the highest priority in handling and provides
highly reliable service. Use Express Mail
only when it is the most cost-effective way to
accomplish a mission within time, security,
and accountability constraints. Heads of the
Department of Defense are authorized to
approve the use of Express Mail.
commands must request approval from the
host installation to use Express Mail when the
host provides the postage and fees for the
Certified mail is a postal service that
provides the sender with a mailing receipt. A
record of delivery is kept at the post office.
Service is limited to First-Class mailing of
material requiring restricted delivery.
sender is given a receipt and a record is made
of delivery to the post office. The addressee
accompanies the piece of mail which is then
returned to you.
Chapter 8 of this training manual gives the
procedures for processing classified material.
HANDLING INCOMING MAIL
You may be assigned to handle incoming
mail in any department or office to which you
are attached. In a departmental office aboard
a ship such an assignment may not involve a
very large amount of mail, but if you are in
the captains office, you will be handling all
the official mail for the ship. In any case, it
is important that you know what happens to
The volume of mail received by naval
activities today makes it desirable to eliminate
unnecessary operations wherever possible. In
doing so, however, it is important to make
records of all important
correspondence are maintained. Experience
and judgment are required to determine which
mail need not be controlled, which should be
controlled, and how the necessary controls can