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Chapter 6 Directives Issuance System
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Directives Control Point
independent   component,   by   whose   authority and  under  whose  title  a  directive  is  issued. JOINT   DIRECTIVE.   A   directive   issued jointly   by   one   authority   in   conjunction   with one  or  more  other  authorities. L E T T E R - T Y P E    D I R E C T I V E .    A n instruction   or   notice   prepared   in   a   format similar  to  that  of  a  naval  letter. M E S S A G E - T Y P E    D I R E C T I V E .    A directive transmitted via t h e    N a v al Telecommunications  System. PAGE   CHANGE. An  additional  or replacement  page  for  an  instruction  or  notice, transmitted  under cover of a change transmittal,  for  insertion  by  recipients. PEN  CHANGE.  A  change,  usually  short, that  is  entered  in  the  basic  document  in handwriting   by   the   recipient. Directions should   state   precisely   where   the   change occurs. PREPARING   AUTHORITY.   The   chief official  of  a  command,  activity,  or  component who   has   initiated   the   task   of   preparing   a directive. PUBLICATION-TYPE   DIRECTIVE.   An instruction  or  notice  whose  content  is  best suited  to  a  publication  format,  such  as  parts, chapters,  or  sections. It  carries  the  same subject number as the assigned transmittal and does  not  carry  a  separate  publication  number. REVISION.  A  reissuance  of  an  existing instruction  in  completely  rewritten  form. SPECIAL   DISTRIBUTION   LIST.   A   list of   addressees, compiled   by   an   issuing authority  to  meet  his  or  her  special  recurring needs,  when  use  of  the   Standard   Navy Distribution  List,  Part  1,  (SNDL)  would  be impractical. WEEKLY   TRANSMITTAL   SHEET. means   by   which   the   Navy   Publications The and Printing  Service  makes  initial  distribution  of directives  addressed  to  all  ships  and  stations. ALL   SHIPS   AND   STATIONS.   The   To line  of  a  directive  to  be  included  in  a  special d i s t r i b u t i o n    s y s t e m    f r o m    s p e c i f i ed organizations  in  the  Washington,  D.C.,  area  to all   or   most   of   the   components   of   the Department  of  the  Navy  listed  in  the  SNDL. ADMINISTRATION   AND MAINTENANCE The  Chief  of  Naval  Operations  administers the  Directives  Issuance  System  and  provides for  possible  improvements  and  changes  to  the system. ISSUING    AUTHORITY The   issuing   authority   (the   official   by whose  authority  and  under  whose  title  a directive   is   issued)   ensures   compliance   with the   Directives   Issuance   System.   This   official also  issues  internal  procedures  necessary  for administering  the  system. An issuing authority ensures that directives are  issued  to  adequately  document  programs, functions, organizations, policies,   and procedures  for  which  he  or  she  is  responsible. This   official   ensures   directives   conform   to Department   of   the   Navy   policies   and regulations   and   to   statutory   and   other requirements,   without   policy   or   procedural gaps  or  overlaps. The  issuing  authority  conducts  an  annual review, and other reviews as needed, to ensure the  system’s  requirements  and  standards  are being  met.  This  official  also  ensures  a  review of  all  effective  directives  the  organization  has issued  to  determine  those  which  need  to  be cancelled,   updated,   revised,   or   consolidated. One  method  is  to  review  instructions  on  their respective   anniversary   dates,   thus   spreading the  work  load  over  the  year. 6-2

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