Make sure all supplies such as ink and
correction fluid that may stain other materials
are put away properly.
Do not leave any
equipment on the deck that might be damaged
accumulations of loose papers or other objects
that may create a fire hazard. Desks should
be dusted frequently. Do not allow dirt to
build up until field day.
In putting away things others have been
using or in dusting someone elses desk, use
care and good judgment so that you do not
lose or misplace anything. Do not disturb the
arrangements they have made of their papers.
ARRANGING YOUR DESK
Your own desk is one item for which you
are always responsible.
Arrange it in a
manner that is neat and organized. Set the
example for those individuals who are less
organized than yourself.
The following suggested plan is suitable if
you spend most
o f y o ur
letters or other correspondence and forms.
Your work may require that you provide
space for other types of supplies, but the
general principle will still apply.
l Keep pencils, erasers, paper clips, and
other small articles in shallow drawers or
l Insert slanted stationery trays in one of
the upper drawers.
Use a separate tray for
each type of stationery or form.
most frequently used stationery or forms at
the front, with the additional trays similarly
containing forms according to frequency of
l Keep carbon paper in its box to keep
it from curling or from soiling the stationery.
c If you keep any personal belongings
such as clothes in your desk, place them in a
drawer away from public view.
l At the end of the day, clear everything
possible from the top of your desk. You
should straighten any articles that remain on
top of your desk and close all drawers. Make
sure all classified or sensitive material is
If you have an opportunity to arrange the
furniture in your office, do some advance
thinking and planning before you start moving
it. You should place desks so that those who
work at them will have enough light without
having to face the light. Avoid arranging
desks so that anyones back is to the reception
area. Everyone in the office should be in a
position to see and assist customers, Also
make sure there is enough working space for
your office co-workers to move around.
Chairs should be adjusted so that typists
feet rest firmly on the floor and chair seats are
at least 12 inches below the base of the
typewriters. Think of the work that has to go
on regularly and place equipment where it can
be used most conveniently and where work
will flow in one direction rather than in a
You should place tables or counters
conveniently for handling supplies or
You should place files
where they are handy for those who use them.
SKILLS AND KNOWLEDGE
So far we have talked about what a YN is.
But, what do you need to know? The rest of
this TRAMAN will provide information to
teach you what is needed to function as a YN
third and second class petty officer.
Typing is, of course, a skill absolutely
necessary, but it cannot be taught by just a
book. To qualify for YN3, you must pass a
performance test by typing 30 words per