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Figure 3-13.-Sample short business letter.
DEPARTMENT OF THE NAVY USS CUSHING (DD 985) FPO SAN FRANCISCO, CA 96662 1 2 5216 Ser  DD  985/28 January  5,  1995 Coover   Precision,   Inc. Attn:  J.  Doe 6923   W.   Hobson   Blvd. New  York,  NY  11378 Gentlemen: When  writing  to  a  company  in  general  but  directing  your  letter  to  a  particular  person or  office,  use  an  attention  line  between  the  company’s  name  and  its  address.  Type  Attn: and then a name or title. Make  the  salutation  agree  with  the  first  line  of  the  address.  If  the  first  line  is  a company  name,  the  salutation  is  Gentlemen  even  if  the  attention  line  directs  the  letter  to an  individual.  Note  the  inside  address  and  salutation  in  this  letter. Encl: Sincerely, F.  A.  BRUSH Commander,   U.S.   Navy Executive  Officer By  direction  of  the Commanding   Officer (1)   Correspondence   Manual   (sep   cover) Figure 3-12.-Sample business letter. 3-20

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