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Arranging Your Desk
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Personal Qualities
minute  and  for  YN2,  you  must  type  40  words per   minute. There   are   specialized   typing textbooks  available  if  you  need  to  improve your   typing   skills. You   should   look   for opportunities  to  practice  in  one  of  your command’s  offices.  By  showing  a  genuine desire   to   learn,   you   will   get   encouragement from  the  senior  YNs  in  your  command. OFFICE   MACHINERY You  will  need  to  know  how  to  operate  the laborsaving  devices  available  in  offices  today. These   are   copying   machines,   typewriters, word processors,  and communications systems. All   are   being   influenced   by technological improvements, but   basic procedures  remain  very  much  the  same. FILING The   Navy   has   a   filing   system   based   on standard   number c o d e s    a nd standard procedures.  The  Navy  is  big,  but  if  you  learn the  standard  filing  system,  you  will  be  able  to function  at  any  duty  station  anywhere  with only  a  little  orientation  in  local  practices. CORRESPONDENCE As  with  filing,  the  same  standardization applies   to correspondence. Standard procedures   keep information   flowing effectively.  You  will  learn  the  standard  letter format,  the  business  letter  format,  messages, memorandum   formats,   and   variations. You will   also   learn   to   identify   the   proper circumstances  for  using  the  different  types  of correspondence. are  typing  and  find  a  grammar  or  spelling error   or   a   format   problem,   you   should tactfully  point  it  out  to  the  author  and  be ready  to  offer  a  substitute  or  correction. FORMS As in most large   and diverse organizations,  the  Navy  seems  to  have  a  form for   everything. This  is  one  of  the  prices  of standardization.  While  there  may  be  a  large number  of  forms,  you  will  find  that  once  you have  been  introduced  to  them,  how  they  are identified,  and  what  they  accomplish,  it  is fairly easy to keep them straight in your mind and  know  when  they  are  needed. PUBLICATIONS   AND   DIRECTIVES There is a “trick to the trade” that all good YNs  understand.  A  great  deal  of  information can   be   stored   in   your   memory,   but   it   is impossible   to   know   everything.   The   trick   is to know  where to find   pertinent   information. Once  you  become  familiar  with  the  Navy’s publications   and   directives   system,   you   will have  all  the  answers  available  to  you. LEGAL While  all  personnel  are  made  aware  of  the Uniform  Code  of  Military  Justice  (UCMJ)  and legal   and   disciplinary   procedures   that   affect them,  you  will  get  a  much  more  detailed  look at  the  paper  work  and  processing  involved  in nonjudicial  punishment  (NJP)  and  other  legal functions. Most  commands  are  not  large enough   to   have   Legalmen   (LNs)   assigned, which  puts  the  responsibility  for  complete  and accurate  records  on  the  YNs  assigned. LANGUAGE   SKILLS CAREER    OPPORTUNITIES It  cannot  be  repeated  too  often;  YNs  are communicators.  Your  language  skills  must  be sharp.   Your   verbal   skill   and   your   writing skill   must   be   above average. YNs  are expected  to  keep  an  eye  on  what  they  are doing  (remember,  attention  to  detail).  If  you As   your   career   progresses   there   will   be opportunities   for   specialization   or   career change.  Navy  Enlisted  Classifications  (NECs) and  schools  will  be  available  to  you  during your  career  as  a  YN. 1-4

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