PERSONAL FOR messages are used only
by and addressed only to Navy commands.
Standard Subject Identification Code
The SSIC identifies the subject matter of
The SSIC is preceded and
followed by two slant signs; as, UNCLAS E
F T O FOUO //N02000//. The SSIC always
contains five digits corresponding to the
particular subject matter, preceded by the
letter N. With few exceptions, an SSIC is
required on all naval messages.
messages without SSICs are normally returned
to the drafter. Many automated systems route
message traffic by the SSIC.
SSICs are contained in Department of the
Navy File Maintenance Procedures and
Standard Subject ldentification Codes,
Passing and Delivery Instructions
The majority of naval automated message
processing systems rely on specific elements
at the beginning of the text. These elements
may be flag words, code words, subject lines,
and outgoing/incoming message references.
These elements serve as guides and assist the
automated internal routing of messages.
Special delivery instructions, such as FOR,
FROM, PASS TO
, are additional
means of indicating that the text of the
message is to receive the attention of the
necessarily limiting the normal distribution.
Special delivery instructions, when used,
follow the SSIC. These instructions are used
for exceptional cases not covered by use of
office codes in the address.
instructions must not be separated into an
individual paragraph of the text. They should
follow the SSIC and can continue on the line
immediately following the classification and
The subject line indicates the basic
contents of the message.
processing systems key on the subject to
Therefore, messages containing similar
information should be assigned a standard
subject whenever possible to facilitate message
identification and internal distribution.
The subject line of a message begins at the
left-hand margin immediately following the
classification line with the characters SUBJ.
Reference lines are used to avoid repeating
lengthy quotations or references within the
text of a message.
A reference may be any
message, document, correspondence, or
telephone conversation that is pertinent to the
message. When a reference is referred to in
the text, it would be called REF (A), REF
(B), or REF (C), as applicable.
The classification, subject, and reference
set lines will always begin at the left-hand
Textual material may be indented a
maximum of 20 spaces for clarity.
The RMKS (remarks) set begins the actual
The message may contain several
subjects or several aspects of one subject. For
this reason, textual material is divided into
paragraphs and subparagraphs (numbered and
Classification and Paragraph Markings
When a message is classified, the subject
line, all paragraphs, and subparagraphs are
marked with the appropriate classification
symbol. This eliminates any doubt in the