In addition to regular filing cabinets, files
of appropriate size are used for filing various
size cards. The standard sizes used are 3 by
5 inches and 5 by 8 inches. Equipment for
filing cards ranges from single desk-top boxes
to multidrawer and sectioned floor cabinets.
Visible files of various sizes and types are
common in certain offices. This type of file
is arranged so that the data contained can be
seen and read with minimum handling.
Examples of some of these files are shown in
Figure 5-1.-Examples of visible files.
Standard file folders are used to keep your
correspondence orderly. They are available in
letter, 9 by 11 3/4 inches; and
legal, 9 by 14 3/4 inches. Each folder has an
area for labeling that extends above any filed
material. The area may run the entire length
of the folder, known as straight cut, or may be
cut in one of three positions; left, center, or
right, known as one-third cut. Straight-cut
folders are used, generally, when the files are
thick enough to make sure the labels of
adjacent folders are easily seen. One-third cut
folders space the labels across the drawer so
that a label will not be hidden by the folder in
front of it. Figure 5-2 shows files that are
one-third cut tabs.
The Department of the Navy Information
Security Program Regulation OPNAVINST
5510.1, defines the security requirements for
file cabinets that contain classified material.
These requirements will be discussed in
chapter 8 of this TRAMAN.
Figure 5-2.-Fi1e drawer showing folders
and tab positions.