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Chapter 5 Correspondence/Message Files and Disposal
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Yeoman Basic
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Standard Subject Identification Codes - 14261_77
CARD   FILES FILE  FOLDERS In  addition  to  regular  filing  cabinets,  files of  appropriate  size  are  used  for  filing  various size  cards.  The  standard  sizes  used  are  3  by 5   inches   and   5   by   8   inches.   Equipment   for filing  cards  ranges  from  single  desk-top  boxes to  multidrawer  and  sectioned  floor  cabinets. VISIBLE   FILES Visible  files  of  various  sizes  and  types  are common  in  certain  offices.  This  type  of  file is  arranged  so  that  the  data  contained  can  be seen   and   read   with   minimum   handling. Examples  of  some  of  these  files  are  shown  in figure   5-1. Figure 5-1.-Examples of visible files. Standard  file  folders  are  used  to  keep  your correspondence  orderly.  They  are  available  in two  sizes: letter,  9  by  11  3/4  inches;  and legal,  9  by  14  3/4  inches.  Each  folder  has  an area  for  labeling  that  extends  above  any  filed material.  The  area  may  run  the  entire  length of the folder, known as straight cut, or may be cut  in  one  of  three  positions;  left,  center,  or right,  known  as  one-third  cut.  Straight-cut folders  are  used,  generally,  when  the  files  are thick   enough   to   make   sure   the   labels   of adjacent  folders  are  easily  seen.  One-third  cut folders  space  the  labels  across  the  drawer  so that a label will not be hidden by the folder in front  of  it.  Figure  5-2  shows  files  that  are one-third  cut  tabs. SECURITY   FILES The  Department  of  the  Navy  Information Security   Program   Regulation   OPNAVINST 5510.1,  defines  the  security  requirements  for file  cabinets  that  contain  classified  material. These   requirements   will   be   discussed   in chapter  8  of  this  TRAMAN. Figure 5-2.-Fi1e drawer showing folders and  tab  positions. 5-2

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