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Official Filing Method
STANDARD   SUBJECT IDENTIFICATION    CODES 16000  Coast  Guard  Mission The  Department  of  the  Navy  Standard Subject   Identification Codes  ( S S I C ) , SECNAVINST   5210.11, contains the numerical   codes   that   provide   the   basic classification   structure   for   identifying   and filing  records. These   codes   cover   most subjects  found  in  general  correspondence  and other  files.  Since  these  numbers  are  used  for numbering  other  naval  documents,  such  as reports,   forms, and   directives   by   subject category,  they  also  provide  the  basis  for  a single  Navywide  subject  numbering  system. Within  the  major  groups  are  subdivisions using  the  second,  third,  and  sometimes,  fourth digit.  For  example: 5000  General  Administration  and Management 5200   Management  Programs  and Techniques 521Q  Office  Methods  and  Paper  Work Management 5211  Files  and  Records  Systems NUMERICAL   SUBJECT   GROUPS or, There  are  14  major  numerical  subject groups, called   series, using   groups   of thousands.   They   are   as   follows: or, 1000    Military  Personnel 2000  Telecommunications 3000    Operations  and  Readiness 4000   Logistics 5000   General   Administration   and Management 6000   Medicine   and   Dentistry 7000  Financial  Management 8000   Ordnance   Material 9000  Ships  Design  and  Material 10000  General  Material 11000   Facilities   and   Activities   Ashore 12000   Civilian   Personnel 13000   Aeronautical   and Astronautical  Material 530Q  Manpower  personnel 5~  Organization,  Functions,  Status, and  so  on. ASSIGNING  THE  RIGHT  SSIC Assigning   the   right   SSIC   is   the   most important   filing   operation   because   it determines  where  the  document  will  be  placed in  the  files.  A  properly  assigned  SSIC  can  be readily   identified   and   found   when   needed. Read  the  document  carefully,  analyze  it,  and then select the SSIC that most closely matches the   subject.   Consider   the   following: l   The   most   important,   definite,   or concrete   subject   mentioned l  The  purpose  or  general  significance  of the  document l The manner in which similar documents  are  asked  for l   T h e    S S I C    u n d e r    w h i c h    p r e v i o us documents  of  a  similar  nature  are  filed 5-3

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