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STANDARD SUBJECT
IDENTIFICATION CODES
16000 Coast Guard Mission
The Department of the Navy Standard
Subject Identification
Codes ( S S I C ) ,
SECNAVINST 5210.11,
contains
the
numerical codes that provide the basic
classification structure for identifying and
filing records.
These codes cover most
subjects found in general correspondence and
other files. Since these numbers are used for
numbering other naval documents, such as
reports, forms,
and directives by subject
category, they also provide the basis for a
single Navywide subject numbering system.
Within the major groups are subdivisions
using the second, third, and sometimes, fourth
digit. For example:
5000 General Administration and
Management
5200 Management Programs and
Techniques
521Q Office Methods and Paper Work
Management
5211 Files and Records Systems
NUMERICAL SUBJECT GROUPS
or,
There are 14 major numerical subject
groups,
called series,
using groups of
thousands. They are as follows:
or,
1000 Military Personnel
2000 Telecommunications
3000 Operations and Readiness
4000 Logistics
5000 General Administration and
Management
6000 Medicine and Dentistry
7000 Financial Management
8000 Ordnance Material
9000 Ships Design and Material
10000 General Material
11000 Facilities and Activities Ashore
12000 Civilian Personnel
13000 Aeronautical and
Astronautical Material
530Q Manpower personnel
5~ Organization, Functions, Status,
and so on.
ASSIGNING THE RIGHT SSIC
Assigning the right SSIC is the most
important filing operation because it
determines where the document will be placed
in the files. A properly assigned SSIC can be
readily identified and found when needed.
Read the document carefully, analyze it, and
then select the SSIC that most closely matches
the subject. Consider the following:
l The most important, definite, or
concrete subject mentioned
l The purpose or general significance of
the document
l
The
manner
in
which
similar
documents are asked for
l T h e S S I C u n d e r w h i c h p r e v i o us
documents of a similar nature are filed
5-3
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