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Figure 5-5.-Records Transmittal and Receipt, Standard Form 135
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Yeoman Basic
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Figure  5-7.-Reference  Request-Federal  Records  Center,  Optional  Form  11.
Figure 5-6.-Packing records for shipment. of   administration   and   reference.   Records centralized  like  this  are  listed  in  the  Records Disposition    Manual. Nondesignated    records go  to  the  appropriate  FRC  listed  in  appendix C  of  the  manual. Records   are   packed   in   their   original   file arrangement   in   standard-sized   cartons.   (See fig.  5-6.)  Each  carton  holds  approximately  1 cubic   foot   of   material.   Letter-size   documents are  packed  on  the  12-inch  side  of  the  carton, legal-size  documents  are  packed  on  the  long side.  Odd-size  items  that  will  not  fit  in  the standard   box   may be     shipped     in     any appropriately   sized   container. Shipments  of less    than    1    cubic    foot    may    be    sent    in envelopes  or  small  packages.  Mark  the  box or   packages   according   to   the   guidelines contained   in   appendix   C   of   the   R e c o r ds Disposition   Manual. ACCESS  TO  FILES  TRANSFERRED TO  AN  FRC You   can   request   reference   service   by enclosing   a Reference   Request–Federal Records  Center,  Optional  Form  11  (fig.  5-7), with  a  letter  or  memorandum.  Include  in request   the   name   of   the   naval   activity; the the name,  location,  and  telephone  number  of  the person  for  whom  the  request  is  being  made;  a full  description  of  the  information  or  records needed;   and   the   box   number,   the   FRC location  number,  and  the  accession  number that  can  be  found  on  the  SF-135  returned  to you  by  the  FRC. SUMMARY Each  office  you  work  in  will  have  its  own unique aspects. The leadership   and management  style  of  your  supervisor,  the  area of  responsibility  of  the  department  or  division, and  the  type  of  equipment  available  will  have an  effect  on  filing.  But,  throughout  the  Navy, the   basic   functions   of   filing,   classifying, coding,  and  cross-referencing  remain  constant. Learn  the  SSIC  codes  and  understand  the Navy  filing  system.  You  will  then  be  able  to fit  into  any  office  and  perform  effectively  as a  YN. 5-9

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