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and forwarding, if necessary, as does outgoing
registered mail. The individual responsibility that has
been stressed for outgoing registered mail in this
chapter is also true in the processing of incoming
registered mail.
RECEIPT OF REGISTERED MAIL
Immediately upon receipt, the numbered seal of
each pouch and the registered number of each outside
piece (OSP) should be verified with those listed on the
appropriate documentation that accompanies the
registry dispatch (PS Form 3854, PS Form 3830-A, DD
Form 1384, or OPNAV Form 5110/9). In the event a
registered dispatch is received without documentation
from a U.S. commercial air carrier, the receiving
activity should immediately prepare a substitute PS
Form 3854 with the endorsement DUPLICATE-
ORIGINAL NOT RECEIVED. At Navy post offices
PS Form 3854 must be completed in duplicate. The
original PS Form 3854 serves as the record of receipt.
The duplicate copy should be returned to the office of
the dispatching activity to complete its records.
Military postal activities receiving “tracer action”
on registered mail from a dispatching activity should
immediately determine if the registered article was
received. If received, the receiving activity should
immediately contact the dispatching activity by phone,
E-mail, or naval message, sign the duplicate form, and
return it to the dispatching activity. If it is determined
that registered mail was not received at the intended
destination, then follow the procedures that will be
discussed in the “Irregularities in Receipt” section
later in this chapter.
Hand to Hand
When receipting for registered mail on PS Form
3854 from an individual, all copies of PS Form 3854
should be signed by the registry clerk to acknowledge
receipt. The receiving military postal activity must
keep the original copy for its records. The duplicate
copy should be returned as a receipt to the individual.
At-Sea Transfer
During at-sea transfer of registered mail, the
receiving ship must furnish an immediate receipt to the
transferring unit. If the circumstances of the transfer
are of such urgent nature as to prevent the immediate
return of the normal receipt, the receiving ship must
acknowledge receipt by message and will forward the
paper receipt as soon as possible. According to
Replenishment at Sea Instructions (NWP 4-01),
registered mail must be transferred in weighted,
nonwatertight bags whenever feasible to ensure
prompt sinking in case of loss.
IRREGULARITIES IN RECEIPT
When registered mail is receipted for and it is
noted that all articles listed on the manifest or
inside/outside bills are not received, then specific
7-14
PCf0716
Figure 7-16.—An example of an EP-11, outside mail registry
bill envelope.
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