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Delivery of Incoming Mail
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Postal Clerk - Military guide to working in a post office
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Figure 9-5.—An example of a DD Form 2273, Irregularities in Make-up and Dispatch of Mail.
the article forwarded under priority USPS indicia to the addressee. ARTICLES FOUND LOOSE IN THE MAILS You will occasionally find stamps, money, or other articles loose in a mail pouch.  You should make every effort  to  match  loose  articles  with  the  mailing container(s)  from  which  they  were  lost.    When  an article of value cannot be matched with an addressed envelope  or  wrapper,  examine  the  article  to  try  to determine the sender.  If you can determine the sender, return the article in a USPS official indicia envelope or in  another  container  with  a  USPS  label  affixed. Enclose a letter of explanation. For articles that cannot be matched with wrappers and/or ownership cannot be established,  then  the  following  handling  procedures apply: ·   Articles of minor value, such as pens, pencils, and stationery, should be given to the chaplain or other  official  designated  by  the  commanding officer for disposition. ·   Articles such as food, drugs, tobacco products, toothpaste, and cosmetics and articles contained in  parcels  with  the  mailer’s  instructions  to abandon if undeliverable should be destroyed. ·   Articles  of  obvious  value  (including  money) should be forwarded by registered USPS indicia mail to the appropriate accountable postmaster. UNCANCELED STAMPS FOUND LOOSE IN MAIL Every  effort  should  be  made  to  reaffix  loose stamps  to  the  mail  if  possible;  if  not,  they  should  be destroyed by a military postal supervisor. IRREGULARITIES As you process mail, watch for irregularities in the makeup  and  dispatch  made  by  other  military  post offices or the USPS.   If irregularities (discrepancies) are   discovered,   an   irregularity   report   must   be completed.   Report mail irregularities by preparing a DD Form 2273, Irregularities in Makeup and Dispatch of Mail (see figure 9-5). Irregularities may include, but are not limited to: ·   Missent mail ·   Improper tag or label ·   Improper slide label ·   Mail discovered in empty equipment ·   Mail dispatched in defective equipment ·   Mail  transported  in  wrong  mail  transport equipment (MTE) for its class When reporting irregularities, the postal clerk will remove  the  slide  label  from  the  sack,  pouch  or  tray involved and attach it to the DD Form 2273.  This will assist  in  isolating  errors  and  speeding  up  corrective action.  Prepare DD Form 2273 in an original and two copies, and distribute as follows: If irregularities are between MPOs: ·   Send  the  original  to  the  appropriate  postal commander  or  postal  officer  (attach  the  slide label, facing slip (if any), and tag to the report) ·   Send   one   copy   to   your   major   command headquarters ·   Retain one copy for your MPO file If USPS errors are noted: ·   Send  the  original  to  the  appropriate  Joint Military  Postal  Activity  (JMPA). Attach  the slide  label,  facing  slip  (if  any),  and  tag  to  the report. ·   Send   one   copy   to   your   major   command headquarters. ·   Retain one copy for your MPO file. Follow the instructions given below to prepare DD Form 2273.  Report only one irregularity per form. Block 1.   Enter the date the irregularity is discovered (YY/MM/DD). Block 2.   If an irregularity is between MPOs, address DD Form 2273 to the commander or postal officer of the dispatching  activity  and  enter  the  address  from  the bottom line of slide label (the address of the post office or activity at fault). If USPS error, then address it to the appropriate JMPA. Send the report as follows: From APO/FPO 09XXX and 34XXX addresses COMMANDER JOINT    MILITARY    POSTAL    ACTIVITY    - ATLANTIC ISC-JFK BLDG 250 ROOM MF-35 JAMAICA NY 11430-9201 From APO/FPO 96XXX addresses 9-11

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