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Appendix 2 Postal Terms, Abbreviations, and Acronyms
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Postal Clerk - Military guide to working in a post office
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Appendix 2, Continued - 14317_401
AUDIT—An official action taken to examine and verify the accountability of the person(s) charged with custody of postal effects maintained in connection with the operation of a military post office (MPO). BACKSTAMP—To mark the back of a mailpiece with a postmarking or canceling device to show that the piece was received, dispatched, or missent. BUNDLE—Two or more packages secured together as a single unit.  They may be placed on a pallet or prepared as a bedloaded bundle (outside the mail sack) only when such preparation is approved by the USPS.  Also, for palletization, a group of packages.  To band or tie together a group of packages to be handled as a single unit. CACHET—In philately, a printed decoration on mail matter (such as a design or inscription), often referring  to  the  new  postage  stamp  on  a  first  day  cover.   The  design  can  be  hand-created,  printed, rubber-stamped, or pasted, usually on the front left side of the envelope. CAPITAL EQUIPMENT—USPS equipment with a service life over 1 year, costing $3,000 or more. CASE—A piece of equipment that contains separations into which clerks or letter carriers sort letters, flats, or irregular parcels.  To sort mail into a case. COMMEMORATIVE STAMP—A postage stamp that depicts the cultural and historical heritage of the United States (for example, important people, events, places, or special subjects of national appeal or significance). This type of stamp is usually issued at the prime (or common current) rate, is printed in limited quantities, is typically large and colorful, and is sold for a limited time. CONSOLIDATED MAILROOM—A mailroom that serves several designated organizations. CONTRABAND—Matter prohibited by law from entry into the United States, U.S. possessions, or U.S. territories, or U.S. military installations in foreign countries. COUPON—That  part  of  a  manifold  registry  bill  separated  by  perforations  used  to  notify  the dispatching activity of any errors in the dispatch. CUSTOMS DECLARATION—U.S. Postal Service (USPS) forms required on dutiable parcels mailed from overseas locations and to international addresses. DEAD MAIL—Matter deposited in the mail that is or becomes undeliverable as addressed and cannot be returned to sender from the last office of address. The matter may be nonmailable, the sender may be unknown, or the mail class does not provide for return service. DEPREDATION—The term used by the Inspection Service for robbery or pilfering of funds from the mail. DIRECTORY MAIL—A general term used for all classes of undeliverable domestic and international mail. DIRECTS—A bundle or pouch of mail addressed to a single unit, ship, city, state, firm, or agency. DISPATCHING OFFICE—Activity where mail was dispatched from. DOMESTIC AIR CARRIER—Aircraft owned and operated by American companies.  Domestic air carriers are used to transport military mail. DOMESTIC MAIL—Mail transmitted within, among, and between the United States, its territories and possessions, Army/Air Force Post Offices (APOs) and Fleet Post Offices (FPOs), and mail for delivery  to  the  United  Nations,  NY.    Mail  exchanged  between  the  United  States  and  the  Freely Associated States is also treated as domestic mail.  It is classified by size, weight, content, service, and other factors. EXAMINATION—The process of scrutinizing personal property, parcel mail, and other Department of Defense (DOD) cargo including the physical openings of baggage, parcels, cartons, and containers, AII-2

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