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Appendix 3, Continued - 14317_425
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Postal Clerk - Military guide to working in a post office
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Appendix 3, Continued - 14317_427
e.  DD Form 285, Appointment of Mail Orderly f.  PS Form 4314-C, Consumer Service Card g.  PS Form 3294, Report of Audit of Postal Accounts 25.  Audits and Inspections.  Audits and inspections are management tools designed to ensure the proper administration of the post office. Postal audit procedures shall be conducted per reference (c) and Pacific Fleet Postal Finance Officer (PFO) handbook. a.  An audit of all accountable postal effects in custody of a Military Postal Clerk (MPC), COPE  will  be  completed  on  a  monthly  basis.    PFO  will  be  audited  quarterly.    Audits  will  be conducted on PS Form 3294.  Audits will be variably spaced unannounced scheduled on succeeding months and completed by two or more members of the Command Moneys Audit Board. (1) The postal officer will be present during all audits. (2) Exchange of funds or stamp stocks between accounts during the audit is unauthorized. (3) Cash may not be exchanged for checks until all funds have been verified. (4) During an audit, clerks may not use the account to transact business of any sort. Service windows will be closed until the audit is completed. (5) Account holders must show full accountability at the time of audit. b.   Originals of monthly/quarterly postal audits will be retained in MPO files.   Copies of quarterly postal audit reports of the MPC, COPE, and PFO for the quarters ending in March, June, September and December shall be forwarded to Postal Finance Officer, San Diego, and a copy to CINCPACFLT (N4142) within ten working days of completion of audits.  The commanding officer will review all monthly and quarterly postal audits. 26.  Postal Reports a.  Postal Activities Reporting System (PARS) (1)  The  PARS  report  is  designed  to  collect  and  report  on  a  quarterly  basis  standard operational data (registered, numbered insured and unnumbered insure) generated at MPS activities. (2) Reports shall be submitted by message or E-mail to CINCPACFLT (N4142) the month following the end of the quarter. b.  Commerce Data (International Balance of Payment Report) (1)  The  Department  of  Commerce  has  requested  that  the  Executive  Director  Military Postal  Service  Agency  (MPSA)  resume  collecting  data  for  their  quarterly  Balance  of  Payment Reports per MPSA message 080653Z Jul 96.  This information was once reported to MPSA in the quarterly PARS report. (2) Data will be reported not later than 30 days after the end of the quarter.  The following format will be provided to MPSA via electronic message, E-Mail or memorandum:    ZIP Code    Geographic Location    Country Code    Stamp Sales    Meter Sales    Money Order sales    Money Orders Cashed AIII-14

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