DESIGNATION OF MAIL ORDERLY/CLERK
MEMORANDUM FOR POSTAL OFFICER
Subj: DESIGNATION OF MAIL ORDERLY/CLERK
Ref: (a) DoD Postal Manual 4525.6-M, Volume II, Chapter 3
1. Nominee below is trustworthy in character and has not been disciplined for any
reasons reflecting unfavorably upon his integrity. Designated individual meets
qualifications set forth in reference (a).
Name (First-Middle Initial-Last)
2. Responsibilities and duties have been explained as required by reference (a)
a. Mail orderlies must be U.S. Citizen to handle registered mail.
b. Return revoked mail cards DD-285 to the post office and notify the postal
c. Present your DD Form 285 when picking up mail.
d. Safeguard mail at all times. Mail orderlies may be held directly responsible
for any loss brought about by their failure to properly handle mail entrusted to their
care. While in the custody of mail orderlies, U.S. mail will be considered inviolate
and will not be subject to delay, interception, seizure, rifling or confiscation by any
e. Deliver mail only to addressee or an agent designated by the addressee in
f. Under no circumstances, will mail be placed on bunks, tables, desks, in
open boxes or similar places, or otherwise left unprotected while awaiting delivery.
g. Return all undeliverable mail to the post office for personnel on leave,
hospitalized, TAD, UA status, or transferred. Do not place endorsements on
undeliverable mail returned. Notify postal clerk status of addressee for proper
disposition of mail.
h. Direct questions or complaints, suspected postal offenses, and irregularities
concerning mail service to the Postal Officer.
Mail Orderly/Clerk Signature/Date
Department Head Signature/Date
Postal Officer Signature/Date