· Navy Official Mail Management Instruction,
OPNAVINST 5218.7, supplements policies and
procedures outlined in the DOD Official Mail
Manual and emphasizes the use of the class of
mail, and special and supplemental postal
services that meet the security, accountability,
and delivery requirements of the material being
shipped at the most economical cost to the
· DOD Official Mail Manual, DOD 4525.8-M,
provides information and guidelines for
implementing the DOD OMCCP. This manual
also explains control and safeguard procedures
for postage meters and postage stamps.
· Command Standard Operating Procedures
(SOP) for official mail.
Other publications and related items used in the
official mail program are:
· USPS Domestic Mail Manual (DMM).
DMM is the primary USPS manual used in mail
It contains regulations of direct
interest to mailers such as postage rates, mail
classifications, and mail preparation guidelines.
It must be used at each official mail acceptance
site. The activitys OMM and host commanders
activity OMM also must have access to a DMM.
· USPS International Mail Manual (IMM). The
IMM contains regulations, classifications, and
other guidelines for mailing between the United
States and foreign countries. This publication is
only required where international mail is
· USPS Postal Bulletin.
publication provides updates to the DMM and
IMM, as well as other information on
· Postage Rates and Fees, USPS Poster 123-L or
123-S. These posters are used at each location
where domestic postage rates are calculated.
· International Rates and Fees, USPS Poster 51.
This poster is used at each location where
international postage rates are calculated.
· Postal Zone Chart. This chart lists the zones in
which the various ZIP Codes are located in
relation to your local mailing address. Use this
chart at each location where postage rates are
When the publications and instructions mentioned
are on hand at the official mail acceptance site,
operating and control procedures can than be
established to make sure official mail is quickly
delivered, processed, and dispatched correctly.
official mail program must also include proper
safeguards and security controls to prevent the
depredation of official mail or the compromise of any
Guidance on these issues is
contained in DOD 4525.8-M and OPNAVINST
In addition to required publications, instructions,
and notices, your commands official mail acceptance
site will need (depending on the size and scope of the
operation) either a 16-ounce, 4 pound, and/or a
70-pound mechanical or electronic scale(s).
equipment is used to weigh articles to determine the
amount of postage required on outgoing official mail.
Be aware of unauthorized uses of official mail.
Make sure you notify the OMM of all incidents of
unexplained missing, misdirected, or delayed official
APPOINTMENT OF OFFICIAL MAIL
Installations, activities, and staff elements must
appoint OMMs. Commanders may appoint assistant
OMMs to perform the OMM duties when the OMM is
absent. The OMM appointment may be a collateral
The commander must make the
appointment by official letter. Include the appointees
official address, e-mail address, and telephone number
in the letter. Distribute copies as follows:
· Staff element OMMs, send copies to their
· Command OMMs, send copies to their next
higher commands OMM.
· Tenant command OMMs, send copies to their
host installation OMM.
OMMs must be an E-6 or above, or a DOD civilian
GS-6 or higher. This requirement is waived only when
the command concerned has no personnel in the grades
Direct accountability is a term with which
everyone in the Navy is familiar. The Navy, like all the
other branches of the military services, is directly