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Postal Stationery
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Postal Clerk - Military guide to working in a post office
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Unauthorized Transactions
individual  should  be  placed  across  the  flap  of  the envelope and the envelope dated with the APDS. Each clerk should be assigned a separate cashbox or  safe  when  in  custody  of  any  portion  of  the command’s fixed credit. Military postal clerks having custody of funds and stock can be held liable for their loss when they do not comply with handling and storing instructions.  NEVER allow another Postal Clerk (junior or senior) to sell or make window transactions from your cash drawer. Combinations  to  safes  used  to  store  funds  and stock should be changed:    Upon initial receipt of the safe    Whenever   there   is   a   compromise   of   the combination    Whenever an individual who has had custody of the  combination  is  transferred  or  relieved  of credit    Annually ARRANGEMENT OF STOCK Any  workable  arrangement  of  stamp  stock, consistent  with  security  and  protection  standards,  is permissible. The  following  procedures  may  prove helpful to you in arranging your stamp stock.    For  convenience  keep  the  stamps  in  a  large scrapbook, the pages of which are slightly larger than  the  sheets  of  stamps. Place  individual denominations between the pages in numerical order,  or  in  order  of  the  most  frequently  sold stamps. Tab the pages with each denomination.    Keep  stamps  flat. Use  a  book,  a  piece  of cardboard or flat metal, or any other heavy object to keep the stamps from buckling and curling.  In humid climates and during the summer, it may be  helpful  to  place  sheets  of  waxed  paper between  the  sheets  of  stamps  to  prevent  them from sticking together. Your  stamp  drawer  will  have  compartments  for coins   and   bills. Place   the   coins   in   the   front compartment where they will be accessible to you for making   change. Place   the   bills   in   the   large compartments.  If space is available, keep your books of stamps in the stamp drawer also. Keep your envelopes and stamped cards in a large compartment  near  your  stamp  window.   Never  open more than one box of a kind at a time; when your stock is audited, unopened boxes are much easier to count. You  will  sell  stamps  over  a  counter  or  through  a window, depending upon the size and layout of your post office.  In many offices the counter may serve as both the stamp window and parcel post counter. SELLING STAMPS Postal counter work is one of the most important tasks you will perform.  This type of duty is essentially one  of  public  contact,  and  it  requires  businesslike behavior  and  service  that  is  COURTEOUS  and EFFICIENT. A  thorough  knowledge  of  postal regulations  concerning  the  types  of  postal  services offered and the appropriate postage rates is a must. Always  remember  to  collect  the  money  before handing out the stamps.   You should keep the money handed to you in sight until the transaction has been completed. This   will   avoid   any   confusion   or disagreement between you and the customer about the amount you were given.  After you have made change, count  it  out  to  the  customer. This  will  serve  to double-check your computation.  You should complete all  necessary  postal  financial  transactions  in  the presence of the customer. When you are selling stamps, especially those for use  on  a  package,  always  use  those  of  the  highest suitable denomination.   For example, don’t use eight $.25 stamps when two $1 stamps would suffice. Do not damage or soil your stamp stock.  Sell your older stock first to minimize spoilage. SEPARATING AND DELIVERING STAMPS Before separating a sheet of stamps, crease them on  the  lines  along  which  you  will  separate. Then separate  along  the  perforations,  being  careful  not  to tear  any  stamps.   Start  at  the  top  and  tear  down  (see figure  8-1).    Separating  from  bottom  to  top  usually results in stamps becoming torn. 8-4 PCf0801 Figure 8-1.—Separating stamps.

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