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Figure 2-14. Sample of a withdrawn and voided DD Form 285.
Postal Clerk - Military guide to working in a post office
CHAPTER 3 MAIL PACKAGING AND ACCEPTANCE Before any article may be accepted for mailing, it must   meet   certain   packaging   and   wrapping requirements. The DMM contains these requirements. Check each article you receive at the postal finance window for proper packaging and wrapping.  Examine each  article’s  outside  wrapping.    If  you  believe  the package will become unwrapped in the mail, advise the customer that the package is not acceptable and discuss correct  wrapping  procedures.    Be  as  helpful  and courteous as possible. As a window clerk, you will also need to know how to  operate  certain  equipment  and  how  to  conduct window  transactions. This  chapter  will  provide general information in this regard. MAIL PREPARATION Learning Objective: Identify the packaging procedures involved in mail preparation. Proper  packaging  is  the  key  that  guards  against damaged mail.  No item should be packaged so that its contents  may  harm  mail-handling  personnel, equipment, or other mail.  Through proper packaging the  mailer  is  responsible  for  providing  protection against  damage  to  articles  under  normal  handling while the articles are in the custody of the U.S. Postal Service (USPS) and the military postal system.   The mailer should consider the type of item that is to be mailed, the transit time, the extent to which the item will be handled, and the method(s) of transportation. You, as a military postal clerk, are not authorized to assist the mailer in preparing articles for mailing. However, you should be able to advise the mailer of the best type of container to use, the type of cushioning that may be required, and the proper method to seal the container.  Additional information on mail preparation is found in the DMM. TYPES OF LOADS Learning Objective: Recognize the types of loads used in the transportation of mail. Three  types  of  loads  used  in  the  transportation industry are recognized by the USPS.   The contents, type,  and  strength  of  the  container  determine  these loads. EASY LOAD Items of moderate weight that completely fill the container are known as an easy load. Puncture or shock (dropping or movement) does not readily damage easy loads.  They do not shift or otherwise move within the package or present a hazard to other mail. AVERAGE LOAD An   average   load   is   when   several   items   are packaged   directly   into   a   shipping   container   and provide  partial  support  to  all  its  surfaces.    Average loads may also be prepackaged by nesting items within partitions or in separate paperboard boxes (such as a set of glasses) as shown in figure 3-l.   This tends to prevent the items from shifting and causing damage to them and the container. DIFFICULT LOAD The  term,  difficult  load,  is  applied  to  items  that require  a  high  degree  of  protection  from  puncture, shock,  or  distortion. These  include  fragile  items, delicate instruments, and heavy and small bulk items. These items do not support the mailing container and are not acceptable in paperboard boxes, bags, or wraps of any type. ACCEPTABLE CONTAINERS Learning Objective: Determine the types of containers  authorized  for  use  in  the  mail system. 3-1

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