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Figure 8-4.—An example of a PS Form 3295, Daily Record of Stamps, Stamped Paper, and Nonpostal Stamps on Hand.
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Postal Clerk - Military guide to working in a post office
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Exchanging Damaged Stamp Stock
The reserve custodian must also sign a PS Form 3369 prepared for the increase in stamp stock. DECREASE When the need for the increased credit no longer exists, the fixed stamp credit should be reduced.  This reduction is accomplished by preparing a fixed credit decrease letter in the same basic format as an increase letter.     Determine  the  amount  of  the  decrease  in multiples of $500.00. Fixed  credit  reduction  can  be  accomplished  in three different ways: ·   By submitting a U.S. Treasury check or no-fee money  order  made  payable  to  the  appropriate accountable postmaster, mailed to the NPFO or PFO  with  the  portion  of  the  credit  that  is  no longer needed.  Enclose two signed copies of PS Form 3369 indicating the new fixed credit and the fixed credit decrease letter. ·   By returning all stamps.   When stamp stock is returned to reduce fixed credit, follow the basic procedures  for  returning  stamps  (see  next paragraph).  Itemize all returned stamps on a PS Form  17,  prepare  a  duplicate  PS  Form  3369 (signed) reflecting the amount of the new fixed credit and enclose the decrease letter.   Send to NPFO or PFO by registered mail. ·   By submitting a U.S. Treasury check or no-fee money order and returning stamp stock.   When 8-13 Figure 8-5.—An example of a letter to increase a fixed credit account. /COMMAND LETTER HEAD/ SER 5110 Date: From:  Commanding Officer, USS Underway To: Navy Postal Finance Office, 4070 Surface Navy Blvd Ste 3, San Diego CA 92136-5287 (Address will be different if sent to a PFO) Subj:  INCREASE IN FIXED STAMP CREDIT Ref:  (a) DOD 4525.6-M Vol. 1, Chap 5, Paragraph 502.3.C Encl:  (1) PS Form 17 (in duplicate) (2) PS Form 3369 (in duplicate) 1.   To ensure adequate financial service for an extended deployment, it is requested the fixed credit for USS ______________, office ID number (UIC + 9) ___________, be increased by (multiples of $500.00) _________, as indicated in enclosures (1) and (2), which will result in a new fixed credit of $_________.  The additional stamp stock requested is required to be received on board no later than _____________. /s/ W.T. Door Copy to: FLTCINC Post office files

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