Quantcast Delivery of Incoming Mail

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Shipboard and Overseas MPO's
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Postal Clerk - Military guide to working in a post office
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Articles Found Loose in the Mails
Other responsibilities of the postal officer include referring  to  the  MODIS  User  Guide  for  the  correct operation  of  MODIS  equipment  (if  necessary), contacting SALTS help desk with problems related to SALTS,  and  contacting  the  FLTCINC  postal  officer regarding problems that cannot otherwise be resolved. The postal officer should also review the daily dispatch report generated from the data submitted to SALTS. Review of this report may identify inefficient routing of mail, which can be reported to the appropriate mail routing authority so corrective action can be taken.  As the  postal  expert  for  your  command,  you  should become knowledgeable of all aspects of the MODIS system.  Your command postal officer will rely on you to ensure the success of the program. DELIVERY OF INCOMING MAIL Now that you have scanned the bar-coded labels on incoming mail, you are ready to process the mail for final delivery. Incoming mail may be separated and delivered by departments, divisions, and by general delivery.  Your ship or overseas station’s personnel complement will determine  the  number  of  separations  required  for incoming mail. Arrange the letter case to permit rapid sorting of the  mail.  When  compartments  of  the  letter  case  are assigned, reserve those that are easily accessible for departments  or  divisions  that  receive  the  largest volume of mail. GENERAL DELIVERY SERVICE At  overseas  locations,  dependents  may  be provided  general  delivery  service  when  they  are separated  from  their  sponsor  because  of  a  military situation.     At  overseas  locations,  where  mail receptacles are not used for the delivery of personal mail,  retirees  authorized  MPO  privileges  may  also receive  mail  through  the  general  delivery  system, subject to base or status of forces agreements (SOFA). SORTING MAIL As you sort mail, the following guidelines apply:    Set aside all Express, certified, and numbered insured mail to prepare PS Form 3849.  NOTE: Express Mail can only be received at overseas shorebased activities.    Postmark  all  missent  letters  and  flats  with  the date  of  receipt  on  the  back  of  the  article  and endorse  “Missent  to  MPO  ____.” Postmark parcels  and  publications  on  the  address  side. Then forward the articles to the correct address with the next outgoing dispatch.    When a piece of mail reaches your office without postage fully prepaid at the time of mailing, you must  deliver  the  piece  without  collecting  the postage-due. This  includes  any  deficient postage  on  a  piece  for  which  special  services have been requested.    If  registered  mail  is  received  in  ordinary  mail, follow the guidelines discussed in chapter 7.    Mail  received  for  delivery  to  individuals  or activities not authorized MPO privileges will be returned  to  the  sender  endorsed  ADDRESSEE NOT AUTHORIZED MPO PRIVILEGES. SORTING INCOMING PARCELS When  you  sort  parcels,  be  sure  you  separate  the numbered  insured  parcels  from  the  ordinary  and unnumbered  insured  parcels. Unnumbered  insured parcels  are  treated  as  ordinary  mail  and  should  be delivered as ordinary mail. DELIVERY OF ACCOUNTABLE MAIL Personal accountable mail should be delivered by the  military  post  office  to  the  addressee  or  an authorized agent.  Delivery is completed by preparing PS Form 3849 in the same manner discussed earlier in this chapter. Official   accountable   mail   addressed   to   the commanding  officer,  supply  officer,  and  so  forth, should  be  receipted  for  on  a  PS  Form  3883. The articles should then be delivered directly to a unit mail clerk, or mail orderly authorized on DD Form 285. DISPOSITION OF DAMAGED MAIL All damaged mail, with the exception of registered mail   enclosed   in   pouches,   should   be   endorsed DAMAGED  IN  HANDLING  IN  THE  POSTAL SERVICE. Damaged  registered  mail  received  in closed  pouches  should  be  endorsed  RECEIVED  IN DAMAGED CONDITION.  Mail matter damaged as a result of a catastrophe should be repaired and a letter of explanation outlining the circumstances that led to the damage must be enclosed in each repaired article, and 9-10

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