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Training - 14317_23
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Postal Clerk - Military guide to working in a post office
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Domestic Mail Manual
and handling mail, there are several publications and manuals  with  which  you  must  become  familiar  and know how to use.  These publications are issued by the DOD, the Department of the Navy, and the USPS.  By becoming  familiar  with  them,  you  can  obtain  much valuable  information.     You  will  find  almost  all information  and  instructions  issued  through  these publications.  There may not be anyone else to turn to for  such  advice,  especially  if  you  are  deployed,  on independent postal duty, and acting as the command COPE. However, a publication is of no assistance if it or any of its pages are missing, or if the latest changes have  not  been  entered.     You  should  keep  your publications in an orderly condition and up to date. Changes should be entered as soon as possible after receipt.     Handling,  correcting,  and  using  official publications and manuals are routine duties of a Postal Clerk.    Because  these  duties  are  routine,  you  may underestimate  their  importance.    This  is  a  serious mistake. In this section we will discuss those publications and manuals you will use in performing postal duties. These same publications and manuals are the sources of  information  for  developing  this  training  manual. Some  of  these  publications  and  manuals  are automatically distributed to commands.   Others may be  ordered  through  the  USPS  Material  Distribution Center (MDC), Navy supply channels, your supply or administrative  officer  or  obtained  through  USPS  or DOD web sites. DEPARTMENT OF DEFENSE POSTAL MANUAL The Department of Defense Postal Manual, DOD 4525.6-M, is published by MPSA to provide guidance to all military departments for the administration and operation of the Military Postal Service (MPS).   The DOD Postal Manual is published in two volumes, each of which is issued separately. Volume I contains policies and procedures issued by the MPSA for the operation of a military post office. You will be primarily concerned with the information in the following chapters:    Chapter  4,  “Selection  and  Designation  of Military Post Office Personnel”    Chapter 5, “Postage Stock”    Chapter 6, “Postage Meters    Chapter 7, “Money Orders”    Chapter  8,  “Processing  and  Transportation  of Registered Mail    Chapter  9,  “General  Operating  Procedures  at Military Post Offices”    Chapter 10, “Processing and Makeup of Mail”    Chapter 11, “Mail Transportation”    Chapter 12, “Audits and Inspections” Volume I is automatically distributed only to those commands that operate a military post office. Volume  II  provides  instructions  for  delivery  of mail  through  unit  mailrooms  or  by  the  mail  orderly system at the unit/ship level.  Topics include selection and  appointment  of  unit  mailroom  and  mail  orderly personnel,   mail   delivery   and   accountability procedures, security and directory services.   You will be  primarily  concerned  with  information  in  the following chapters:    Chapter  3,  “Administrative  and  Operating Procedures”    Chapter  4,  “Receipt  and  Delivery  of  Mail  at Military  Post  Offices,  Unit  Mailrooms,  and Postal Service Centers”    Chapter 6, “Directory Service” Volume  II  is  automatically  distributed  to  all commands   that   are   on   normal   distribution   for publications. NAVY POSTAL FINANCE OFFICE HANDBOOK The   Navy   Postal   Finance   Office   (NPFO) Handbook  is  issued  by  NAVSUP  to  supplement  the DOD  and  Navy  postal  instructions.    This  handbook provides  detailed  instructions  ranging  from  ordering stamps  and  money  orders  to  submission  of  required audits   and   reports. It   also   provides   detailed instructions for preparing various postal forms. DEPARTMENT OF THE NAVY POSTAL INSTRUCTION The  Department  of  the  Navy  Postal  Instruction OPNAVINST  5112.6  is  issued  by  NAVSUP  as  a supplement  to  the  Department  of  Defense  Postal Manual, Volumes I and II.  This instruction addresses Navy unique situations and gives additional guidance in  the  administration  of  Navy  post  offices. This 1-12

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