and handling mail, there are several publications and
manuals with which you must become familiar and
know how to use. These publications are issued by the
DOD, the Department of the Navy, and the USPS. By
becoming familiar with them, you can obtain much
valuable information. You will find almost all
information and instructions issued through these
publications. There may not be anyone else to turn to
for such advice, especially if you are deployed, on
independent postal duty, and acting as the command
However, a publication is of no assistance if it or
any of its pages are missing, or if the latest changes
have not been entered. You should keep your
publications in an orderly condition and up to date.
Changes should be entered as soon as possible after
receipt. Handling, correcting, and using official
publications and manuals are routine duties of a Postal
Clerk. Because these duties are routine, you may
underestimate their importance. This is a serious
In this section we will discuss those publications
and manuals you will use in performing postal duties.
These same publications and manuals are the sources
of information for developing this training manual.
Some of these publications and manuals are
automatically distributed to commands. Others may
be ordered through the USPS Material Distribution
Center (MDC), Navy supply channels, your supply or
administrative officer or obtained through USPS or
DOD web sites.
DEPARTMENT OF DEFENSE POSTAL
The Department of Defense Postal Manual, DOD
4525.6-M, is published by MPSA to provide guidance
to all military departments for the administration and
operation of the Military Postal Service (MPS). The
DOD Postal Manual is published in two volumes, each
of which is issued separately.
Volume I contains policies and procedures issued
by the MPSA for the operation of a military post office.
You will be primarily concerned with the information
in the following chapters:
· Chapter 4, Selection and Designation of
Military Post Office Personnel
· Chapter 5, Postage Stock
· Chapter 6, Postage Meters
· Chapter 7, Money Orders
· Chapter 8, Processing and Transportation of
· Chapter 9, General Operating Procedures at
Military Post Offices
· Chapter 10, Processing and Makeup of Mail
· Chapter 11, Mail Transportation
· Chapter 12, Audits and Inspections
Volume I is automatically distributed only to those
commands that operate a military post office.
Volume II provides instructions for delivery of
mail through unit mailrooms or by the mail orderly
system at the unit/ship level. Topics include selection
and appointment of unit mailroom and mail orderly
personnel, mail delivery and accountability
procedures, security and directory services. You will
be primarily concerned with information in the
· Chapter 3, Administrative and Operating
· Chapter 4, Receipt and Delivery of Mail at
Military Post Offices, Unit Mailrooms, and
Postal Service Centers
· Chapter 6, Directory Service
Volume II is automatically distributed to all
commands that are on normal distribution for
NAVY POSTAL FINANCE OFFICE
The Navy Postal Finance Office (NPFO)
Handbook is issued by NAVSUP to supplement the
DOD and Navy postal instructions. This handbook
provides detailed instructions ranging from ordering
stamps and money orders to submission of required
audits and reports.
It also provides detailed
instructions for preparing various postal forms.
DEPARTMENT OF THE NAVY POSTAL
The Department of the Navy Postal Instruction
OPNAVINST 5112.6 is issued by NAVSUP as a
supplement to the Department of Defense Postal
Manual, Volumes I and II. This instruction addresses
Navy unique situations and gives additional guidance
in the administration of Navy post offices.