DESIGNATION OF MONIES AUDIT
Commanding officers afloat and ashore are
responsible for ensuring that postal effects assigned to
their commands are audited on a monthly basis with
quarterly audit reports being submitted to the NPFO
San Diego. These audits are conducted by personnel
designated in writing (see figure 2-12).
What two publications govern the completion
of DD Form 2257 and the preparation of page
/COMMAND LETTER HEAD/
From: Commanding Officer, USS Underway
ENS Jane B. Doe, SC, USN, 222-22-2222/3100
Subj: DESIGNATION AS RESERVE STAMP CUSTODIAN, BLANK MONEY ORDER
FORMS CUSTODIAN, AND DAILY MONEY ORDER AUDIT AND VERIFICATION
(a) OPNAVINST 5112.6
(b) DOD 4525.6M Vol. I
1. In accordance with references (a) and (b), you are hereby designated as the Reserve Stamp
Stock Custodian, Blank Money Order Forms Custodian and Daily Money Order Audit and Verification Officer.
Reserve stamp stock and money order accounts will be administered in accordance with reference (b).
2. Blank money order forms will be retained in your custody. Postal clerks are not authorized to
retain blank money order forms overnight; therefore, money orders will be checked out and in
each business day.
3. You will conduct an audit and review of the daily money order report. Cash revenue obtained
through the sales of postal money orders will be turned in daily for an ex-cash remit U.S. Treasury check made
payable to the Disbursing Officer, U. S. Postal Service.
Post office files
Figure 2-11. Sample of a reserve custodian designation letter.