· Heavy DensitySmall parcels of very heavy
density, such as metal tools, castings, machine
parts, weighing over 15 pounds, which are likely
to cause damage to other sacked parcels
Also, metal containers of all shapes and sizes
should be dispatched as OSPs/OSMs.
DISPATCHING OUTSIDE PIECES/MAIL
When your ship is in a foreign port of call where
commercial U.S. air carrier service is not available,
you should use available military aircraft to dispatch
OSPs/OSMs. If your only means of dispatching mail is
by foreign air carrier, then you should retain on board
all OSPs/OSMs until the opportunity becomes
available to dispatch them to an FMC or other MPO,
unless directed otherwise by the Area Mail Control
Activity. You must remember that only closed mail
may be dispatched through foreign postal channels or
by foreign air carriers. Closed mail is mail enclosed
inside a U.S. mail pouch, secured with an antipilferage
seal, USPS Item 0818A.
CARE IN POUCHING
Pouching requires care, not only in distribution
and routing, but also in handling.
When operating overseas you will be handling
large volumes of mail. Some of the mail will be
parcels. Since you will be the initial carrier of the
parcels you accept at your post office, make sure you
do not pack more parcels in a pouch than is convenient
to carry. The USPS has a set of specific rules on care in
pouching, not only to protect the mail but also to
protect the personnel handling the mail.
· Large orange, gray, and red pouches are limited
to 70 pounds. Pouches containing letter mail
must not exceed 50 pounds.
· If you do have to use canvas sacks to dispatch
mail, do not place more than 70 pounds of mail in
· You should allow sufficient space to permit
complete closure of the pouch or sack.
When individuals mailing a package request
insurance, they are, in reality, asking for additional
protection from breakage or loss. It is your duty to see
that packages receive the protection they rightly
Do not force bulky parcels marked FRAGILE into
By placing a large parcel endorsed
FRAGILE in a pouch, you eliminate any possible extra
care that could be given. Large bulky parcels should be
treated as OSPs and handled accordingly.
packages carrying the endorsement FRAGILE should
be placed on top of heavier parcels in the pouch to
prevent them from being crushed.
After all mail has been properly placed in pouches,
the next step of dispatch is to label them. Since slide
labels identify the end destination for mail contained in
the pouch, extreme care must be taken to correctly
label all mail before dispatch.
You should have preprinted labels on hand for the
destinations to which you dispatch mail. All labels
used by MPO dispatching activities should be white in
color. There are two sizes of labelslarge labels, for
pouches with large label holders, and small labels
(strip) for pouches with small label holders and canvas
sacks. These labels are often referred to as slide labels.
Slide labels must be ordered using PS Form 1578-B
(Requisition for Facing Slips or Labels) following
guidance in USPS HBK PO-423 (Requisitioning
Labels). Refer to chapter 12 of this NRTC on ordering
of postal supplies.
Navy post offices should always maintain a
requisite amount of preprinted labels on hand. If, for
some unexpected reason the stock of labels are
depleted, clerks must prepare their own. To prepare
labels refer to Module L of the DMM. The first line of
the label should indicate the destination, the second
line identifies the contents of the pouch and the weight
in kilograms (see figure 9-14 for converting pounds to
kilograms). The third line must identify the office of
origin which is the military post office preparing the
pouch for dispatch. The slide label should be dated on
the reverse side with the APDS and initialed by the
clerk closing the pouch.
See Table 9-1 for examples of slide labels used by
overseas postal activities in Europe to dispatch the
different classes and types of mail to CONUS
gateways. The gateways that overseas MPOs dispatch
mail to vary from location to location; with most Navy
ships on deployment dispatching all their outgoing
mail to either San Francisco or New York depending on
their area of operation.
Dispatch sections using preprinted labels only
have to annotate the weight on the front of the label and
date stamp the back with the APDS and initial. On the
job, you must use the correct preprinted label