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Postal Clerk - Military guide to working in a post office
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Figure 8-6.—An example of a postage meter head.
reduction of fixed credit is accomplished in this manner, follow the procedures for returning all stamps. Include the check or no-fee money order with the PS Form 17, signed PS Form 3369, and the stamp stock decrease letter.  Ensure that the check or money order and the stamps combined equal the amount of the desired decrease. EXCHANGING DAMAGED STAMP STOCK Learning  Objective:   Recall  the  procedures for  processing  damaged  stamps  for  return  to the source of supply. Do not sell damaged stamps or stationery to your patrons.   Always  ensure,  before  deliverin  stamps  to customers that they are free from damage.   If stamps become damaged while in the customer’s possession, they can be exchanged by the customer; however, the exchange  is  always  made  in  stamps,  NEVER  IN CASH.  The exchange will be an equal value of stamps of  the  same  denomination. Stamps  presented  for exchange  must  be  in  substantially  whole  condition with the denomination evident. Occasionally you will receive damaged stamps in a stamp  requisition.  Sometimes  a  clerk  will  damage stamps  while  separating  a  sheet,  or  when  tearing  a stamp from the sheet.  Do not sell damaged stamps to the public.  Return all damaged stock to the source of supply for exchange (COPE, NPFO, PFO). Prepare PS Form 17 in duplicate (see figure 8-3) to return  stock  because  of  damage  or  for  redemption. Prepare the form exactly as if you were making a regular requisition, except mark the Return stock box number 4. The stamps you return are part of your fixed credit; therefore,  you  must  requisition  replacement  stamps equal in value to the amount of the damaged stamps you are  returning. You  have  the  option  to  replace  the damaged stamps with stamps of the same denomination or substitute them with a different denomination. When you return stock on PS Form 17, you must also  prepare  a  separate  PS  Form  17  requisitioning stamps (check clerk order box in block 7). Submit requisitions for exchange of stamp stock separately  from  regular  requisitions. The  COPE, NPFO, or PFO will replace the stamp stock and return it to you like an ordinary requisition. Remember, when returning stamps for exchange, unless  returning  to  the  COPE,  the  stamps  must  be returned by registered mail. Q8-18.   Window finance clerks should exchange cash for stamps from the COPE at least how often? Q8-19.   The total amount of your window stamp stock is  $1,000.   Replenishment  is  required  when your cash exceeds what amount? Q8-20.   A  COPE  should  exchange  cash  for  stamps from the source of supply at least how often? Q8-21.   Stamp   requisitions   are   prepared   and submitted on what PS form? Q8-22.   Stamp  stock  is  recorded  and  inventoried  on what PS form? Q8-23.   When   increasing   or   decreasing   your command’s  fixed  credit,  it  should  be  in multiples of what amount? Now turn to appendix I to check your answers. POSTAGE METERS Learning  Objective:   Recall  the  procedures for  operating,  safeguarding,  and  accounting for postage meters. If you are assigned to a large command such as an aircraft  carrier  or  large  shore  activity  overseas,  your duties as a finance clerk may require you to operate a postage meter machine.  Postage meters are furnished by the USPS to military post offices to provide a means of selling postage without the use of postage stamps. WHAT IS A POSTAGE METER A  postage  meter  machine  consists  of  two  main parts: a postage meter head (see figure 8-6) and a meter base (see figure 8-7).  While there are several different makes  and  designs  of  postage  meters,  the  operating procedures are basically the same.   The postage meter and the meter base are separate pieces of equipment, but  can  only  be  operated  when  used  together  and engaged by the meter key.   The postage meter is the smaller of the two pieces and is designed to fit on the meter base (see figure 8-8).  The meter base holds the ink, water, paper tape, and operates the meter. Only red ink and tape issued by the USPS should be used in the meter base.  When operated, the postage meter makes an imprint on a gummed tape and records the amount of postage sold, in dollars and cents.   You can print any denomination of postage.  However, do not issue 8-14

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