Quantcast Figure 7-8.—An example of a PS Form 3854.

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Processing Registered Mail for Dispatch
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Postal Clerk - Military guide to working in a post office
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Registered Outside Pieces
enclosed in a pouch (see figure 7-8).   Complete this form using a ball point pen as follows: Block 1:   Enter the next bill number (on the bill and coupon).  The forms should be numbered in sequence, starting with number at the beginning of the calendar year.  If more than one page is required to make up the dispatch, show the same bill number on each page. Block 2:  Enter the page number.  Place an “X” after the last page number.  If you use only one page (30 items or less), then write 1X.  If you use two pages (more than 30 items),  then  write  1  on  the  first  page  and  2X  on  the second page. Keep in mind that no more than 200 pieces can be placed in any one registered mail pouch. Block 3:  Enter the number of the seal (on the bill and coupon) that will be used to secure the pouch. Block 4:  Enter the final destination where the mail is to be dispatched.   Although the pouch may be processed by  other  facilities  for  further  dispatch,  the  final destination is the facility that opens the pouch. Block  5:    Postmark  with  the  APDS  on  the  bill  and coupon. Block  6: List  the  registry  numbers  (preferably  in numerical  sequence)  of  the  articles  enclosed  and  the office  of  origin  for  each  article.   If  an  error  is  made during  the  preparation  of  the  bill,  draw  a  single  line through  the  incorrect  entry  and  initial  it.    Make  the correct entry on the following line. Block  7:    Close  the  bill  by  drawing  a  diagonal  line through the unused portions of the bill. Block 8:   Enter the total number of registered articles listed on the bill. Block  9: Enter  the  annotation  WITNESS  or  WIT followed by the witness’s signature. Block 10:  Registry clerk signs name. Block 11:  Enter the current time. Now that all the articles that will be dispatched in a numbered sealed pouch are listed on the inside bill and 7-9 PCf0708 8 1 1 3 3 4 9 2 6 5 5 10 11 7 Figure 7-8.—An example of a PS Form 3854.

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