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enclosed in a pouch (see figure 7-8). Complete this
form using a ball point pen as follows:
Block 1: Enter the next bill number (on the bill and
coupon). The forms should be numbered in sequence,
starting with number 1 at the beginning of the calendar
year. If more than one page is required to make up the
dispatch, show the same bill number on each page.
Block 2: Enter the page number. Place an “X” after the
last page number. If you use only one page (30 items or
less), then write 1X. If you use two pages (more than 30
items), then write 1 on the first page and 2X on the
second page. Keep in mind that no more than 200 pieces
can be placed in any one registered mail pouch.
Block 3: Enter the number of the seal (on the bill and
coupon) that will be used to secure the pouch.
Block 4: Enter the final destination where the mail is to
be dispatched. Although the pouch may be processed
by other facilities for further dispatch, the final
destination is the facility that opens the pouch.
Block 5: Postmark with the APDS on the bill and
coupon.
Block 6:
List the registry numbers (preferably in
numerical sequence) of the articles enclosed and the
office of origin for each article. If an error is made
during the preparation of the bill, draw a single line
through the incorrect entry and initial it. Make the
correct entry on the following line.
Block 7: Close the bill by drawing a diagonal line
through the unused portions of the bill.
Block 8: Enter the total number of registered articles
listed on the bill.
Block 9:
Enter the annotation WITNESS or WIT
followed by the witness’s signature.
Block 10: Registry clerk signs name.
Block 11: Enter the current time.
Now that all the articles that will be dispatched in a
numbered sealed pouch are listed on the inside bill and
7-9
PCf0708
8
1
1
3
3
4
9
2
6
5
5
10
11
7
Figure 7-8.—An example of a PS Form 3854.
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