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Figure 7-20.—An example of a PS Form 3849 (Front and Reverse).
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Postal Clerk - Military guide to working in a post office
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Daily Accountability
·   Complete the office record portion on the reverse side  of  the  PS  Form  3849  showing  the disposition of the article. Initiating Final Notice If registered mail has not been called for after 5 days from initiating PS Form 3849, prepare a second PS Form 3849 in the same manner as the first notice.  Annotate on the article the date the second notice was prepared and the date the article will be returned to sender. No Indication of Due to Report If registered mail is received for a person for whom there  is  no  indication  of  a  due-in  date,  and  there  is reason to believe the individual is due to arrive since mail  is  being  forwarded  with  the  same  last  name,  or some other reason, hold for 15 days.  If the mail is still undeliverable at the end of the hold period, and there is no further indication that the individual is due to arrive at   a   later   date,   the   mail   should   be   endorsed ATTEMPTED—NOT  KNOWN  and  returned  to  the mailer.  A PS Form 3849 is completed showing on the reverse side the disposition of the article. Forwarding Registered Mail If a registered article has not been called for after 5 days from initiating the second notice, then a verification of  the  addressee’s  status  should  be  made  through  the receiving  unit/division. The  disposition  of  the undeliverable  registered  article  should  be  made according to the forwarding instructions received from the unit or division or from information on the member’s directory   card   (OPNAV   Form   5110/5),   or   the computerized  directory  file.   The  registry  clerk  should copy the new address on the face of the registered article in the lower right-hand corner, and draw a single diagonal line through the incorrect portions of the old address.  Be certain not to line out the name and rate of the addressee, the registration number, the postmarks, or other pertinent information.  Registered articles that are being forwarded are  backstamped  once  with  the  APDS  and  dispatched under  the  original  registration  number  and  office  of origin.  If a return receipt is attached to the article, ensure it remains attached to the article when forwarded.   The particulars of forwarding should be shown on the reverse side of the PS Form 3849. The form should be signed and dated by the registry clerk who forwards the registered article and completes the form. Filing PS Form 3849 After  the  registered  article  has  been  delivered  to the addressee, forwarded, or returned to the mailer, the completed PS Form 3849 is retained in the post office records.  These forms may be commingled in a single file  with  other  PS  Form  3849’s  documenting  the disposition of insured and certified articles; however, a separate file may be established for registered articles if volume warrants.  File the forms numerically by the last two digits of the registered number and retain for 2 years  before  destroying. Depending  on  volume  of registered mail received, it is recommended that a new file  be  started  at  the  beginning  of  each  quarter  or calendar year. Q7-22.   What  publication  states  that  registered  mail transferred  at  sea  must  be  transported  via weighted, nonwatertight bags? Q7-23.   What   are   the   two   major   concerns   when irregularities  are  reported  in  registered  mail dispatches? Q7-24.   What   PS   Form   is   identified   as   a   Registry Irregularity Report? Q7-25.   What procedures should you follow when your MPO  receives  a  registered  mail  pouch  and registered articles are not listed on the inside bill? Q7-26.   PS   Form   3883   is   used   to   deliver   official registered mail to mail orderlies.  (True/False) Q7-27.   Personal  registered  mail  should  be  delivered using PS Form 3849.  (True/False) Q7-28.   A final notice on a personal registered article should  be  initiated  how  many  days  after  the second notice is issued? Q7-29.   PS Form 3849s are filed by the last two digits of the registry number.  (True/False) Q7-30.   For   what   specific   period   of   time   must   a completed  PS  Form  3849  be  retained  in  the MPO files? Now turn to appendix 1 to check your answers. CLOSING THE REGISTRY SECTION Learning   Objective: Recall   the   steps involved  for  closing  and  accounting  for  the registered mail cage. In  this  chapter,  you  have  learned  how  to  process incoming  and  outgoing  registered  mail. However, 7-22

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