used for each denomination and type of stock (both the
COPE and the reserve custodian should maintain a
copy). Complete the form in the following manner:
Block 1: Enter the value of stamps per book or coil.
Block 2: Enter the value of envelopes per thousand.
Block 3: Enter the denomination (i.e., $.33, $.50, etc.).
Block 4: Enter the item number.
Block 5: Enter the description of the stamped items
(i.e., envelope, book, etc.).
Block 6: Enter the date of the transaction.
Block 7: Enter the total amount of stamps received.
Block 8: If issuing stamps or returning stamps to the
source of supply, enter the amount.
Block 9: Enter total amount of stamps remaining on
Block 10: Enter the total dollar amount of the stamps on
PS Form 3295 must be used until both the front and
back are full, then a new form must be started. The
completed form will be maintained in MPO files.
By proper use of this form, especially in posting
the receipt and issuance of stock, the amount of the
fixed credit not in the custody of the COPE can easily
be determined at anytime. When you replenish your
stamp stock from the reserve custodian, compare his or
her copy with your copy of PS Form 3295.
If a discrepancy is found when the shipment is
received, report the facts immediately to your postal
officer and commanding officer. In the event of a shortage
in the shipment, notify the source of supply by letter
stating the circumstances. The letter should include the
name of the person who signed for the requisition, and the
name of the person who witnessed the opening of the
requisition. A copy of the PS Form 17 must be included
as an enclosure. A copy of the letter report should be filed
in the post office, and the amount of the discrepancy
should be carried as in transit pending adjustment. The
wrapper of the package, or the shipping case, if envelopes
are involved, must be carefully preserved until the matter
is adjusted. The commanding officer will notify the
Military Postal Service Agency (MPSA) by message of
If an overage is found, you will report the facts in
the same manner as a shortage.
Only after the
incoming stamp requisition has been audited twice and
double-checked will you return the overage of stamp
stock with a photocopy of the original PS Form 17 and
letter of explanation of the circumstances.
INCREASING OR DECREASING FIXED
Learning Objective: Recall the procedures
for increasing or decreasing fixed credit
You should keep sufficient postage stamps
available to meet the anticipated needs of your ship or
As conditions warrant, request an increase or a de-
crease of your fixed credit. An increase should be made, for
example, before departure on an extended deployment of 3
months or more. If an air group or a Marine detachment is to
be embarked, also take this into consideration.
Your fleet, force, and type commanders may also
issue supplementary instructions on increasing your
stamp stock before deployment, and on decreasing it
upon returning from deployment.
Another condition for requesting an increase could be
for requesting holiday stamps such as Christmas stamps.
A request for an increase in the fixed credit and
reductions thereof should be in multiples of $500.00.
A request for an increase in fixed credit is made in
letter-form by the commanding officer to the NPFO or
PFO as appropriate with a copy to the applicable
FLTCINC. The request for additional stamp stock
should state the amount of increase desired, the new
fixed credit resulting there-from, the reason for the
request, and the date by which the additional stamp
stock is required (see figure 8-5). As an enclosure to
the letter, include PS Form 17 in duplicate, listing the
quantities and denominations of stamp stock desired to
make up the increase in credit with two PS Form 3369s
completed but not signed. Prepare a triplicate of the
stamp requisition to be retained in your files.
Upon receipt of the increase, the COPE and
reserve custodian should verify that it is correct. Then
the COPE signs the enclosed PS Form 3369s, and
returns the original to the source of supply.
duplicate copy of PS Form 3369 should be retained in
the MPO files and the triplicate copy destroyed. Other
procedures upon receipt of this stock are the same as
those used when stamp stock is regularly replenished.