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Figure 8-3.—An example of a PS Form 17, Stamp Requisition.
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Postal Clerk - Military guide to working in a post office
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Figure 8-4.—An example of a PS Form 3295, Daily Record of Stamps, Stamped Paper, and Nonpostal Stamps on Hand.
used for each denomination and type of stock (both the COPE  and  the  reserve  custodian  should  maintain  a copy).  Complete the form in the following manner: Block 1:  Enter the value of stamps per book or coil. Block 2:  Enter the value of envelopes per thousand. Block 3: Enter the denomination (i.e., $.33, $.50, etc.). Block 4:  Enter the item number. Block  5:   Enter  the  description  of  the  stamped  items (i.e., envelope, book, etc.). Block 6:  Enter the date of the transaction. Block 7:  Enter the total amount of stamps received. Block 8:   If issuing stamps or returning stamps to the source of supply, enter the amount. Block  9:   Enter  total  amount  of  stamps  remaining  on hand. Block 10:  Enter the total dollar amount of the stamps on hand. PS Form 3295 must be used until both the front and back  are  full,  then  a  new  form  must  be  started.   The completed form will be maintained in MPO files. By proper use of this form, especially in posting the  receipt  and  issuance  of  stock,  the  amount  of  the fixed credit not in the custody of the COPE can easily be determined at anytime.   When you replenish your stamp stock from the reserve custodian, compare his or her copy with your copy of PS Form 3295. If  a  discrepancy  is  found  when  the  shipment  is received,  report  the  facts  immediately  to  your  postal officer and commanding officer. In the event of a shortage in  the  shipment,  notify  the  source  of  supply  by  letter stating the circumstances.  The letter should include the name of the person who signed for the requisition, and the name  of  the  person  who  witnessed  the  opening  of  the requisition.  A copy of the PS Form 17 must be included as an enclosure. A copy of the letter report should be filed in  the  post  office,  and  the  amount  of  the  discrepancy should be carried as “in transit” pending adjustment.  The wrapper of the package, or the shipping case, if envelopes are involved, must be carefully preserved until the matter is  adjusted.    The  commanding  officer  will  notify  the Military Postal Service Agency (MPSA) by message of the circumstances. If an overage is found, you will report the facts in the  same  manner  as  a  shortage. Only  after  the incoming stamp requisition has been audited twice and double-checked will you return the overage of stamp stock with a photocopy of the original PS Form 17 and letter of explanation of the circumstances. INCREASING OR DECREASING FIXED CREDITS Learning  Objective:    Recall  the  procedures for   increasing   or   decreasing   fixed   credit accounts. You   should   keep   sufficient   postage   stamps available to meet the anticipated needs of your ship or station. As  conditions  warrant,  request  an  increase  or  a  de- crease of your fixed credit. An increase should be made, for example, before departure on an extended deployment of 3 months or more. If an air group or a Marine detachment is to be embarked, also take this into consideration. Your fleet, force, and type commanders may also issue  supplementary  instructions  on  increasing  your stamp stock before deployment, and on decreasing it upon returning from deployment. Another condition for requesting an increase could be for requesting holiday stamps such as Christmas stamps. A  request  for  an  increase  in  the  fixed  credit  and reductions thereof should be in multiples of $500.00. INCREASE A request for an increase in fixed credit is made in letter-form by the commanding officer to the NPFO or PFO  as  appropriate  with  a  copy  to  the  applicable FLTCINC.    The  request  for  additional  stamp  stock should  state  the  amount  of  increase  desired,  the  new fixed  credit  resulting  there-from,  the  reason  for  the request,  and  the  date  by  which  the  additional  stamp stock is required (see figure 8-5).   As an enclosure to the letter, include PS Form 17 in duplicate, listing the quantities and denominations of stamp stock desired to make up the increase in credit with two PS Form 3369s completed but not signed.   Prepare a triplicate of the stamp requisition to be retained in your files. Upon  receipt  of  the  increase,  the  COPE  and reserve custodian should verify that it is correct.  Then the  COPE  signs  the  enclosed  PS  Form  3369s,  and returns  the  original  to  the  source  of  supply. The duplicate copy of PS Form 3369 should be retained in the MPO files and the triplicate copy destroyed.  Other procedures upon receipt of this stock are the same as those used when stamp stock is regularly replenished. 8-11

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