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offices do not need to follow a specific format. They
should just say what has to be said, giving the facts of
the incident and the action taken or recommended (see
figure 14-12). Distribution of PNAs should be on a
need-to-know basis only. If a command is not affected
by the incident, or has no need to know, do not list it on
the info line of the message.
The PNA is a tool that is encouraged to be used by
all postal managers when needed. It should be used to
report intra-theater mail problems in addition to
concerns on mail moving to and from CONUS. Do not
include the JMPAs or MPSA as addressees when the
information is of distinct local interest only. Your PNA
distribution should only include the serving JMPA or
MPSA if it concerns mail moving to or from CONUS.
MAIL ON HAND/DISPATCH REPORT
Daily mail on hand/dispatch reports are required
from all ships and shore activities holding mail for
other units. The first section of the report shows the
amount of mail on hand and for which unit, while the
final section shows mail that was delivered or
dispatched since the last report. Ships functioning as
Passenger Mail Cargo Coordinator (PMCC) should
show any mail received for ships not present with the
battle group.
Mail on hand/dispatch reports permit commands
to monitor mail flow and to provide special routing
instructions when necessary. Mail on hand/dispatch
reports are sent in message format with PRIORITY
precedence (see figure 14-13).
MAIL ROUTING INSTRUCTION (MRI)
The routing and dispatching of Navy mail for units
operating out of their home ports or when they are
deployed overseas is carried out by responsible mail
routing activities using information provided to them
by each unit in the form of MRIs.
The responsibility for submitting MRIs lies with
the ship or other mobile unit’s commanding officer;
however, generally the command postal clerk will
provide a draft of the message for approval by the
postal officer. MRIs are submitted to the appropriate
JMPA and area mail coordinators as designated by the
appropriate FLTCINC.
14-25
UNCLASSIFIED
FM: FMC DET ROME IT
TO: USS UNDERWAY
INFO: CDR JT MIL POSTAL ACTY ATL NEW YORK NY//MPSA-NY-MR//
MEDMAIL COORD NAPLES IT//N401B//
COMNAVSUPSYSCOM MECHANICSBURG PA//SUP54//
UNCLAS//N05110//
MSGID/GENADMIN/FMC DET ROME IT//
SUBJ/POSTAL NET ALERT//
RMKS/
1. ORIG HAS RECEIVED WORD OF POSSIBLE CRASH CREW STRIKE AT ROME’S INTL AIRPORT
ON 10 MAR 01. IF STRIKE GOES INTO EFFECT IT WILL CAUSE AN APPROX 12-HOUR DELAY OF
RETROGRADE MAIL.
2. WILL ADVISE BY SEPARATE MSG IF STRIKE CONTINUES PAST 12 HOURS.//
UNCLASSIFIED
Figure 14-12.—An example of a postal net alert (PNA) message.
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