Quantcast Money Order Imprinter Operating Instructions

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Safeguarding Money Order Forms
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Issuing Money Orders
MONEY ORDER IMPRINTER OPERATING INSTRUCTIONS Operation of the money order imprinter is broken down into 5 easy steps.  See figure 8-22 while reading the steps listed below. Step 1:  Setting the date: From left to right align the date fingertip key tabs to the face plate numerals as follows:    YEAR: The light gray key tab should be aligned to the proper decade digit, the dark grey key tab to the year digit.    MONTH:    The  light  gray  key  tab  should  be aligned to the proper ten digit of the month, the dark gray key tab, to the unit digit.    DAY:  The light gray key tab should be set to the proper ten digit, and the dark gray key tab, to the unit digit of the day. NOTE: The repeated digit in all of the 10 columns of the date  section  are  to  assure  long  character  life  in  these frequently used digit columns. Always  ensure  the  correct  date  is  set  on  the imprinter before beginning the business day. Step 2:  Setting the dollar amount: Align the DOLLAR and CENT keys to the proper digits  on  the  faceplate  for  the  desired  money  order amount.  Verify the desired amount in the verification windows  of  the  imprinter  before  inserting  a  blank money order form set. NOTE:  The $1,000.00 and $100.00 columns have been fitted  with  stops  (red  plastic  strips)  to  help  prevent amounts  from  being  printed  over  the  current  postal service limits.   These stops can be adjusted for future limit changes. Step 3:  Aligning the money order form set: Place  the  money  order  form  set  face  up  into  the alignment tray of the imprinter (perforated tab/stub to the left).  The red guideline should appear on the tray base to the left of the money order set stub when the form is in the proper location. To  avoid  serious  damage  to  the  imprinter,  never actuate the operating lever without a form set inserted into the imprinter.  Ensure that the operating lever is in its  full  resting  position  before  attempting  to  change position of any of the date or dollar amount keys. Step 4:  Operating lever imprint stroke: Grasp  the  grip  handle  of  the  operating  lever assembly with your right hand and pull the lever all the way forward and down until it reaches the bottom of its stroke (listen for the “popping” sound). NOTE:   To assure a quality imprint, a built-in ratchet mechanism  will  not  allow  the  operating  lever  to  be returned to its rest position until a complete lever stroke has been made. Hold onto the handle and allow it to return to its full  rest  position. Remove  the  form  set  from  the imprinter and return all DOLLAR and CENT keys to their safe (no value) positions. Step 5:  Checking the imprint of the money order: After  imprinting  the  money  order,  check  the imprint to assure that the correct value and date were struck. Also  check  to  make  sure  that  there  is  no overstrike of the imprint onto the money order serial number. Remove the money order voucher (white portion ), and  the  carbons  from  the  set.    You  must  retain  all vouchers and carbons to complete your money order business  report  at  the  end  of  the  day.   Maintain  the vouchers  in  serial  number  sequence  throughout  the day. You  must  maintain  serial  number  continuity; always use the form with the lowest serial number first. If  you  issue  a  money  order  out  of  serial  number sequence, DO NOT recall or spoil it; rather, return to the proper sequence as soon as possible. SECURITY OF MONEY ORDER IMPRINTER The money order imprinter must be kept secured at all times (out of the reach of customers) because it can be  used  to  print  negotiable  instruments.   The  money order imprinter is considered accountable equipment and its loss will be reported as a postal offense. Q8-38.   What is the first step in operating the money order imprinter? Q8-39.   The money order imprinter is not required to be stowed in a locked container when not in use;  however,  it  is  considered  as  a  piece  of accountable equipment and should be kept out of sight.  (True/False) Now turn to appendix 1 to check your answers. 8-32

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