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Ships and embarked mobile units deployed within
a particular theater (for example, Pacific, European,
and North Atlantic) are eligible to use this service for
the duration of their stay. Items that become
undeliverable for ships that have departed for CONUS
must not be forwarded for delivery through the USPS
but should be returned to the sender.
All privileges, requirements, and priorities applicable
to items in the MPS apply to DOD Official Intra-Theater
Mail. This includes protection and security against theft
and depredation, adherence to service standards,
protection from unauthorized search and seizure
procedures, and compliance with customs requirements.
Q13-1.
What is the definition of official mail?
Q13-2.
What is the overall goal of the Navy official
mail cost control program?
Q13-3.
A command OMM must be an active duty
military or DOD civilian of what grade?
Q13-4.
Official mail exceeding First-Class Mail
weight limits with no endorsements must be
treated as what class of mail?
Q13-5.
Under what circumstances may official mail
be sent as Express Mail?
Q13-6.
Balloting material is printed in what color for
easy identification?
Q13-7.
What is the name of official mail used by the
USPS?
Q13-8.
When would your MPO use USPS penalty mail?
Q13-9.
When will USPS penalty mail also have
postage applied?
Now turn to appendix 1 to check your answers.
OBTAINING AND ACCOUNTING FOR
POSTAGE
Learning Objective: Recall the procedures
for obtaining postage stamps, computer-
generated postage, and postage meters; and
their accounting procedures.
The size of your unit or command will determine
the type of postage used (postage stamps or
computer-generated postage, or postage meter
machine) and the type of accounting procedures you
will use. If you are assigned aboard a CVN, your
command will probably have a postage meter with a
small amount of postage stamps for back up if only one
meter is onboard. If you are assigned aboard a DDG,
your command will probably use postage stamps or
computer-generated postage for all official mailings.
POSTAGE STAMPS
Postage stamps are used by small volume mailers
throughout the Navy. Small volume mailers most
likely have an outgoing official mail volume too low to
justify having postage metering equipment.
Shore activities without a second (backup) postage
metering system may maintain a 10-day emergency
supply of postage stamps. The emergency supply of
stamps is used when metering equipment is not
operational.
Deployable units may maintain a 30-day stock of
postage stamps for use when deployed to areas without
metering equipment. Small volume mailers must not
exceed a 90-day supply of postage stamps. The
command OMM must closely control postage stamps.
Stamp requisitions are submitted on PS Form 17,
Stamp Requisition, to the serving MPO or civilian post
office by the command OMM. Only those
denominations necessary to conduct official mail
business should be ordered. Check all arithmetic to
make certain PS Form 17 is correct and ensure all
entries are legible on all copies of the form.
The command OMM is responsible for ensuring
the command has enough postage for official mailings.
The procedure for obtaining funds to purchase postage
stamps is as follows:
The OMM and one alternate will file a Signature
Card, DD Form 577 (see figure 13-4) with the
command disbursing officer. This card
authorizes the OMM to accept checks made
payable to the applicable postmaster.
The OMM prepares Standard Form 1034, Public
Voucher for Purchase and Services Other Than
Personal, (see figure 13-5) and submits it to the
comptroller. This form describes in detail the
postal services to be procured.
The disbursing officer will prepare a Treasury
check made payable to the applicable postmaster.
The OMM or alternate picks up the Treasury
check from the disbursing officer, mails or
delivers it to the serving post office, and obtains a
13-6
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