Block 23: The clerk preparing the report signs the
report followed by his or her grade.
Block 24: The verifying official will sign in this block,
followed by his or her grade.
Block 25: Place an impression of the APDS in this
block. This completes the preparation of the report.
OTHER THAN ORDINARY MONEY
So far you have learned how to prepare an ordinary
money order report. In this section we will discuss
some situations that require additional entries to be
made on the money order report or other actions that
must be taken.
Different Series of Money Order Forms
At times you may have to issue money orders from
two different number series on the same business day.
When this happens prepare your tape in the same
manner as when money orders are all issued from the
same series. However, list and make separate totals for
each series on the tape. Then also make a separate
entry in Section I, PS Form 6019 (see figure 8-33).
Money Orders Issued Out of Order
Through error you may at times issue money
orders out of serial number order. You should return to
the proper series as soon as the error is noted. The
money orders issued out of series order will be listed as
a break in series in section I, PS Form 6019.
statement will also be made in the Remarks section, PS
Form 6019, that the money orders were issued out of
order (see item 1, figure 8-34). On the date the break in
series is reached, list the serial numbers of the money
orders issued for that day in section I, PS Form 6019.
Another statement (see item 2, figure 8-34), will be
made in the Remarks section referencing the money
orders that were previously issued out of order.
Missing Money Order Form Set
If, upon opening a sealed package of 100 money
orders that are to be issued, you find a form set is
missing, follow these procedures:
· Notify the COPE, MPO supervisor, or postal
· Prepare a letter reporting the missing money
order and forward to the source of supply. Place
a copy of the letter in numerical order where the
missing form set would have been and notify the
NPFO or PFO.
· Make a statement (see item 3, figure 8-34), in the
Remarks section of PS Form 6019 when the
missing money order is reached in numerical
If a money order set is discovered missing after it
was previously accounted for, notify the COPE, MPO
supervisor, or postal officer. If the form cannot be
found, the loss must be reported by message to MPSA
as a postal offense. A statement (see item 4, figure
8-34), will also be made in the Remarks section of PS
If you discover that a money order voucher is
missing, enter on your money order tape, in the space
where the amount of the missing voucher would
normally appear, the words MISSING VOUCHER.
· After you audit your money order account, there
should be an overage.
Figure 8-32.An example of a completed Remarks and Closing Section, PS Form 6019.