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Figure 8-31.—An example of a completed Section III   Cash Summary, PS Form 6019.
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Figure 8-33.—An example of Section I, PS Form 6019, and tape showing money order sales from two different series of money orders.
Block  23:    The  clerk  preparing  the  report  signs  the report followed by his or her grade. Block 24:  The verifying official will sign in this block, followed by his or her grade. Block  25:   Place  an  impression  of  the  APDS  in  this block.  This completes the preparation of the report. OTHER THAN ORDINARY MONEY ORDER REPORTS So far you have learned how to prepare an ordinary money  order  report.   In  this  section  we  will  discuss some  situations  that  require  additional  entries  to  be made on the money order report or other actions that must be taken. Different Series of Money Order Forms At times you may have to issue money orders from two different number series on the same business day. When  this  happens  prepare  your  tape  in  the  same manner as when money orders are all issued from the same series.  However, list and make separate totals for each  series  on  the  tape.   Then  also  make  a  separate entry in Section I, PS Form 6019 (see figure 8-33). Money Orders Issued Out of Order Through  error  you  may  at  times  issue  money orders out of serial number order.  You should return to the  proper  series  as  soon  as  the  error  is  noted.   The money orders issued out of series order will be listed as a  break  in  series  in  section  I,  PS  Form  6019. A statement will also be made in the Remarks section, PS Form 6019, that the money orders were issued out of order (see item 1, figure 8-34).  On the date the break in series is reached, list the serial numbers of the money orders issued for that day in section I, PS Form 6019. Another  statement  (see  item  2,  figure  8-34),  will  be made  in  the  Remarks  section  referencing  the  money orders that were previously issued out of order. Missing Money Order Form Set If, upon opening a sealed package of 100 money orders  that  are  to  be  issued,  you  find  a  form  set  is missing, follow these procedures: ·   Notify  the  COPE,  MPO  supervisor,  or  postal officer. ·   Prepare  a  letter  reporting  the  missing  money order and forward to the source of supply.  Place a copy of the letter in numerical order where the missing form set would have been and notify the NPFO or PFO. ·   Make a statement (see item 3, figure 8-34), in the Remarks  section  of  PS  Form  6019  when  the missing  money  order  is  reached  in  numerical order. If a money order set is discovered missing after it was previously accounted for, notify the COPE, MPO supervisor,  or  postal  officer.    If  the  form  cannot  be found, the loss must be reported by message to MPSA as  a  postal  offense.   A  statement  (see  item  4,  figure 8-34), will also be made in the Remarks section of PS Form 6019. Missing Voucher If  you  discover  that  a  money  order  voucher  is missing, enter on your money order tape, in the space where  the  amount  of  the  missing  voucher  would normally appear, the words MISSING VOUCHER. ·   After you audit your money order account, there should be an overage. 8-46 PCf0832 23 25 22 24 Figure 8-32.—An example of a completed Remarks and Closing Section, PS Form 6019.

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