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Standard Operating Procedures and Postal Operating Plan
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Postal Clerk - Military guide to working in a post office
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Appendix 1 Answers to Review Questions
   Determining equipment requirements.    Determining work schedules.    Determining manpower requirements. All  MPS  operating  activities  must  review  and update  their  POP  at  least  annually.   Changes  should also be made when information is no longer accurate or becomes  obsolete.   All  MPOs  have  different  written plans to meet their command’s unique requirements. Prepare only those parts of the plan applying to your postal operation. Most shipboard post offices probably would not prepare a ground transportation schedule or include  mail-processing  targets  in  the  POP  but  all land-based MPOs should. When the mail is ready for pickup, the Navy PC receipts for it, brings it back to the post office, and then sorts  it  and  holds  mail  call. Large  shipboard  post offices such as those on board aircraft carriers should include a transportation or logistics section to include flight  deck  and  underway  replenishment  (UNREP) operations. During these high-tempo operations, PCs must be flexible  and  follow  a  good  solid  plan.    During  any operation, communication is a major part of the overall plan. This  plan  should  be  well  thought  out  and rehearsed  if  these  fast  paced  evolutions  are  to  run smoothly.   The  basic  POP  consists  of  the  following seven sections:    Table of contents.  This section lists each section of  the  POP  and  the  date  prepared  or  updated. Some  sections  may  not  need  updating  while others  may  need  to  be  reviewed  and  updated frequently.    Basic information.  This section provides daily, monthly,  and  yearly  mail  volume  data.    Fleet exercise mail volume data should also be listed in this section.    Basic facility data.   This section supplies basic information  including  facility  layout,  mail processing equipment, and case and rack design.    Mail processing profile.  This section shows the average  daily  volume  of  mail  received  and dispatched during a normal workday.  The daily average  is  found  by  conducting  counts  over  a specified period.    Mail  processing  targets.   This  section  contains specific mail processing target times to optimize mail  processing.    It  documents  the  time  mail must  be  available  for  processing  at  each sequential step.    Transportation.    This  section  has  information about  transportation  networks  used  by  the activity to fulfill its postal mission.    Special  instructions. This  section  contains special instructions highlighting unique roles or clarifies the operation of the postal activity.  This could include a map of mail collection boxes on the  facility  and  collection  times  or  other information that might be helpful. Remember,  the  information  provided  is  only  a guide  and  each  postal  activity  should  include  only those sections pertaining to its operation. Q14-20.     As  a  minimum,  your  MPO  filing  system should consist of what five main sections? Q14-21.   What  official  at  your  command  has  the authority to release original postal records? Q14-22.   When original records are released to NCIS, what agency outside of your command must be notified? Q14-23.   What  publication  lists  the  retention  periods for USPS forms? Q14-24.   At least how often should your command SOP and POP be reviewed and updated? Now turn to appendix 1 to check your answers. 14-32

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