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Postal Clerk - Military guide to working in a post office
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Applying the Postmark
Items of value, including cash, must be turned over to a service welfare or charitable organization.  Dead letter items without postage must not be forwarded to the USPS.    All  privileges,  requirements,  and  priorities applicable  to  items  in  the  MPS  apply  to  IDS.   This includes  protection  and  security  against  theft  and depredation,  adherence  to  service  standards, protection  from  unauthorized  search  and  seizure procedures,   and   compliance   with   customs requirements.  However, no claims will be honored by the  USPS  or  MPS  for  the  loss,  miscarriage,  or negligent  transmission  of  personal  correspondence sent without postage. Q9-25.   List  three  types  of  mail  that  do  not  require prepaid  payment  of  postage  on  articles deposited in collection boxes? Q9-26.   Your post office receives a domestic outgoing letter  that  has  insufficient  postage. What action should you take? Q9-27.   With the situation in review question 9-26 still in mind, the mailer has indicated on a letter that a special service is desired.  What action should you take? Q9-28.   Your military post office is not authorized to issue business reply permits.  (True/False) Q9-29.   Official   mail   will   not   be   deposited   in collection boxes but will be brought to the post office by an authorized mail orderly or mail clerk.  (True/False) Now turn to appendix 1 to check your answers. PREPARATION OF MAIL FOR DISPATCH Learning  Objective: Recall   the   steps   for preparing mail for dispatch. Before you can process mail for dispatch, you will need certain mail-handling equipment.  As a minimum, you should have the following equipment on hand:    Scales    Rubber stamps for endorsements    Rubber bands    Canceling  machine  or  a  flagstamp  hand cancellation device    Distribution case(s)    Nonstandard facing slips    Pouches and letter trays    Large labels    Strip labels COLLECTION OF MAIL The  first  step  in  processing  outgoing  mail  is  the collection  of  raw  (uncanceled)  mail.    Collection  of mail from mailboxes must be made in accordance with the collection schedules you have posted on the boxes. Collection times must be set up to meet dispatch and transportation schedules to prevent delay of mail.  To be comparable with USPS dispatch standards, MPOs overseas  and  aboard  deployed  units  should  schedule pickups  from  collection  boxes  7  days  a  week  if transportation  for  onward  dispatch  is  available. Aboard ship, collection of mail should be made often, so  when  unscheduled  transportation  becomes available your mail is ready to go. FACING THE MAIL The next step, if the amount of mail warrants, or if you have a canceling machine, is to separate the long and short envelopes.   After this has been completed, face the letters by placing each with the address side up and the stamps pointing to the right.   While you are facing the mail, check each piece for proper postage, correct address, and endorsements.  Your office should have a scale to rate single piece mail at the dumping table along with the required rubber hand stamps used for marking short-paid mail. Sometimes a mailer in a hurry will not include some portion of the address that is required before the article can be delivered.   Return these kind of articles to the mailer promptly so as not to delay them longer than necessary. POSTMARKING AND CANCELING MAIL Learning  Objective:  Recall   the   procedures and   equipment   used   in   postmarking   and canceling mail. After all the letters have been faced, it is time to postmark and cancel the stamps.  Before postmarking mail, check the hand canceller or postmarking die to ensure the current date is inserted.   All mail must be postmarked with the date of mailing. 9-20

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