Items of value, including cash, must be turned over to a
service welfare or charitable organization. Dead letter
items without postage must not be forwarded to the
USPS. All privileges, requirements, and priorities
applicable to items in the MPS apply to IDS. This
includes protection and security against theft and
depredation, adherence to service standards,
protection from unauthorized search and seizure
procedures, and compliance with customs
requirements. However, no claims will be honored by
the USPS or MPS for the loss, miscarriage, or
negligent transmission of personal correspondence
sent without postage.
Q9-25. List three types of mail that do not require
prepaid payment of postage on articles
deposited in collection boxes?
Q9-26. Your post office receives a domestic outgoing
letter that has insufficient postage.
action should you take?
Q9-27. With the situation in review question 9-26 still
in mind, the mailer has indicated on a letter
that a special service is desired. What action
should you take?
Q9-28. Your military post office is not authorized to
issue business reply permits. (True/False)
Q9-29. Official mail will not be deposited in
collection boxes but will be brought to the post
office by an authorized mail orderly or mail
Now turn to appendix 1 to check your answers.
PREPARATION OF MAIL FOR
Recall the steps for
preparing mail for dispatch.
Before you can process mail for dispatch, you will
need certain mail-handling equipment. As a minimum,
you should have the following equipment on hand:
· Rubber stamps for endorsements
· Rubber bands
· Canceling machine or a flagstamp hand
· Distribution case(s)
· Nonstandard facing slips
· Pouches and letter trays
· Large labels
· Strip labels
COLLECTION OF MAIL
The first step in processing outgoing mail is the
collection of raw (uncanceled) mail. Collection of
mail from mailboxes must be made in accordance with
the collection schedules you have posted on the boxes.
Collection times must be set up to meet dispatch and
transportation schedules to prevent delay of mail. To
be comparable with USPS dispatch standards, MPOs
overseas and aboard deployed units should schedule
pickups from collection boxes 7 days a week if
transportation for onward dispatch is available.
Aboard ship, collection of mail should be made often,
so when unscheduled transportation becomes
available your mail is ready to go.
FACING THE MAIL
The next step, if the amount of mail warrants, or if
you have a canceling machine, is to separate the long
and short envelopes. After this has been completed,
face the letters by placing each with the address side up
and the stamps pointing to the right. While you are
facing the mail, check each piece for proper postage,
correct address, and endorsements. Your office should
have a scale to rate single piece mail at the dumping
table along with the required rubber hand stamps used
for marking short-paid mail.
Sometimes a mailer in a hurry will not include some
portion of the address that is required before the article can
be delivered. Return these kind of articles to the mailer
promptly so as not to delay them longer than necessary.
POSTMARKING AND CANCELING
Learning Objective: Recall the procedures
and equipment used in postmarking and
After all the letters have been faced, it is time to
postmark and cancel the stamps. Before postmarking
mail, check the hand canceller or postmarking die to
ensure the current date is inserted. All mail must be
postmarked with the date of mailing.