Quantcast Receipt for Damaged Registered Mail

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Receipt of Registerd Mail
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Postal Clerk - Military guide to working in a post office
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Reporting Irregularities
reporting action must be followed depending on the source of receipt. For irregularities found in registered mail received from  sources  such  as  at-sea  highline  transfer  and command  military  aircraft,  you  must  take  the following actions:    If all registered mail listed on the dispatch bill is not received, the dispatching activity should be contacted  immediately  via  phone,  E-mail,  or naval  message  to  determine  if  the  article  was actually dispatched.    If   the   article   was   not   sent,   write   NOT RECEIVED  opposite  the  entry  on  the  outside manifold  dispatch  bill  (PS  Form  3854)  and  on OPNAV  Form  5110/9  or  other  documentation accompanying the dispatch.  Mark the PS Form 3854 coupon to show the shortage and return the coupon to the dispatching activity.    If the article was sent, but not received, then a postal offense investigation must be initiated.  In addition, the dispatch bill should be noted NOT RECEIVED opposite the entry of the article not received  and  the  bill  coupon  completed  and returned to the dispatching activity.   Retain the pouch,  label,  and  seal  until  the  discrepancy  is explained satisfactorily or other instructions are received.    When articles are received, but not listed on the bill, enter the article number on the bill with a note of explanation, and return the coupon from PS Form 3854 with the details of the discrepancy to   the   dispatching   activity. Notify   the dispatching activity by phone, E-mail, or naval message.    When  the  outside  bill  is  improperly  prepared, make  corrections  on  the  bill,  and  return  the coupon  explaining  the  discrepancy  to  the dispatching activity.    When  registered  mail  is  erroneously  received, immediately contact the intended destination by phone, E-mail, or naval message and inform the originating  postal  activity  of  the  articles involved and the plans for dispatch.  The articles are then stamped with the APDS by placing the impression on the reverse side of the slide label for pouches and on the back portion of OSPs to indicate they were missent.  You should forward missent articles to the proper destination by the next available dispatch. RECEIPTING FOR DAMAGED REGISTERED MAIL Unlike reporting irregularities for registered mail, all damaged registered articles should be receipted and reported  for  in  the  same  manner,  regardless  of  the source of receipt.   However, the reporting procedures are different to the extent as to whether the damaged article  is  personal  or  official  and  if  depredation  or compromise  is  suspected.    Up  to  this  point  you  are receipting  for  the  damaged  article  and  initiating required reporting procedures. Depredation Not Suspected When matter is found loose in a pouch, and there is only one damaged article in the pouch, then the loose matter may be assumed to relate to the damaged article. Place the loose matter in the container that is opened or damaged and rewrap the article.  The bill, wrapper, and coupon   should   be   endorsed   RECEIVED   IN DAMAGED  CONDITION,  specifying  the  registered number of the damaged article.  The coupon portion of PS  Form  3854  should  be  returned  to  the  dispatching activity. The  following  procedures  should  be  followed when  loose  matter  is  found  in  a  pouch  without  an envelope or container that can be related to the loose matter:    Note all particulars on the bill and coupon.    Postmark  and  sign  a  statement  explaining  the circumstances and have the statement witnessed.    Return the coupon to the dispatching activity.    If unable to determine the person to whom the matter is intended or the owner, then report the facts  to  the  servicing  JMPA,  who  notifies  the accountable  postmaster’s  inspector-in-charge. Hold the item until instructions are received. Depredation Suspected If a damaged article is received and depredation is suspected, the postal officer must ensure the following:    A  postal  offense  investigation  is  initiated following the instructions provided in the DOD Postal  Manual,   Volume  I,  and  OPNAVINST 5112.6. 7-15

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