Quantcast Receipt System

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Postal Clerk - Military guide to working in a post office
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Processing Registered Mail for Dispatch
scheduled for the same port visit for which you have been   tasked   with   mail   receipt   and   dispatch responsibilities.  You should be at the airport at least 1 hour before the scheduled arrival or departure time for unforeseen schedule changes. RECEIPT SYSTEM Registered mail service provides a receipt to the mailer at the time of mailing.  Each registered article is assigned a number for identification purposes.   This number is placed on the article and the receipt at the time  of  mailing.    A  continuous  chain  of  receipts  is maintained thereafter by each person that handles the article.    The  person  who  last  signs  the  receipt  is responsible  until  a  receipt  in  turn  is  obtained. Responsibility thus passes from one person to the next until the article is ultimately delivered to the addressee who also signs a receipt. Registered  mail  is  transported,  receipted  for,  or processed for delivery by using the following forms:    PS Form 3806, Receipt for Registered Mail    PS  Form  3849,  Delivery  Notice/Reminder/ Receipt    Form 3854, Manifold Registry Dispatch Book    PS   Form   3877,   Firm   Mailing   Book   for Accountable Mail    PS Form 3830-A, Registry Dispatch Record    PS  Form  3883,  Firm  Delivery  Receipt  for Accountable Mail and Bulk Delivery Mail    OPNAV Form 5110/9, Mail Manifest    DD  Form  1384,  Transportation  Control  and Movement Document You  became  familiar  with  the  processing  and receipting  of  registered  mail  using  PS  Form  3806 earlier  in  this  chapter.   When  the  mailer  is  given  the original  copy  of  PS  Form  3806,  the  article  is  then considered accepted as registered mail. When  preparing  articles  for  registration,  volume mailers, such as staffs or units embarked aboard ship, must use PS Form 3877 (see figure 7-7).   The office responsible for preparing outgoing official registered mail completes this form.  Information required to be entered on the form: Block 1:  Name and address of mailer Block 2:  Registered mail is checked to indicate type of accountable mail being mailed Block 3:  List of articles by registry number Block 4:  List of name and address of each addressee for each article mailed Block  5:   A  single  diagonal  line  is  drawn  to  prevent further entries below last entry Block 6:  The total number of registered articles listed Block 7:  The amount for postage and registration fee is entered in appropriate area Before  acceptance,  the  accepting  clerk  checks each article number against the entries on the form for proper  completion  and  ensures  all  addresses  are correct.   The accepting clerk then enters, in Block 8, the total number of articles received, and signs as the accepting clerk in block 9. When PS Form 3877 has been completed and all information is correct, the accepting clerk places the APDS  on  the  original  and  duplicate  copy,  keeps  the original copy, and gives the duplicate to the mailer. In the event there are errors noted on the form, the following procedures apply:    Do  not  change  the  registration  number  on  the form.   Draw a line through the incorrect entry, initial it, and make the correct entry.    If  there  is  an  error  in  the  numbers  listed  and received  after  acceptance,  and  the  mailer  has departed  the  post  office,  the  error  should  be corrected  and  a  notation  made  explaining  this action. PS  Form  3806  and  PS  Form  3877  are  the  most common methods used by MPOs to accept registered mail. The  accepting  office  is  always  considered  the office of origin, regardless of the return address listed on the article. Q7-11.   When official registered mail is in the control of military postal clerks, it must be provided the same security given to classified material of what level? Q7-12.   What  is  the  purpose  of  the  registered  mail system? Q7-13.   Official   registered   mail   may   only   be transported  from  overseas  activities  on  what types of air carriers? Q7-14.   Large  volume  mailers  normally  will  account for and mail registered articles using what PS form? 7-7

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