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Figure 12-10. An example of an Express Mail, Priority Mail, and Global Priority Mail Order Form
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Postal Clerk - Military guide to working in a post office
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RECEIVING USPS POSTAL SUPPLIES Learning  Objective:    Recall  the  procedures for documenting receipt of USPS supplies. The  Material  Distribution  Center  will  fill requisitions within 24 hours after receipt. The supplies requisitioned will be enclosed in a shipping container along  with  a  Shipping  Order,  which  is  a  computer printout  invoice  indicating  the  action  taken  by  the Distribution Center (see figure 12-11). Once supplies are received at your MPO:    Check the supplies received against the Shipping Order and your post office copy of PS Form 7380 to ensure all items requisitioned were received. When an item is not received and the Shipping Order   does   not   reflect   the   reason   for non-shipment, report the discrepancy to the MDC by  memo  or  call  the  1-800  telephone  number provided on the Shipping Order to check the order status.  If submitting a memo, provide a copy of the PS Form 7380 from your post office files and a copy of the Shipping Order that was sent to you with the shipment.   Record the discrepancy for that particular item on PS Form 1586.    Annotate on the appropriate PS Form 1586 the amount  of  supply  items  received  (see  figure 12-12).    Upon  completion,  file  the  Shipping Order in your post office files. SUPPLY STORAGE Learning   Objective: Recall  the  proper storage and maintenance procedures for postal supplies. Supplies   should   be   maintained   in   an   area designated  for  storage  of  postal  supplies.   Your  post office  supplies  are  expected  to  last  a  given  length  of time.    If  you  are  wasteful,  or  fail  to  store  supplies properly, your stock level may become depleted to the extent that postal operations are hampered. A well organized storage area permits easy access to supplies. Therefore, supply clerks should establish a location numbering system to aid in locating each item. At  a  large  shorebased  MPO  such  as  an  FMC,  space should be allocated for the storage of large volumes of supplies.   At a small shipboard MPO, a filing cabinet may serve this purpose. MONITORING SUPPLIES Supply  clerks  monitor  supplies  using  PS  Form 1586. A separate PS Form 1586 is maintained for each USPS  supply  item.   PS  Form  1586  must  reflect  the following:    The appropriate PS item/form number    National Stock Number    A brief (item/form) description 12-18 PCf12011 Figure 12-11. An example of an MDC Shipping Order.

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