RECEIVING USPS POSTAL SUPPLIES
Learning Objective: Recall the procedures
for documenting receipt of USPS supplies.
The Material Distribution Center will fill
requisitions within 24 hours after receipt. The supplies
requisitioned will be enclosed in a shipping container
along with a Shipping Order, which is a computer
printout invoice indicating the action taken by the
Distribution Center (see figure 12-11).
Once supplies are received at your MPO:
· Check the supplies received against the Shipping
Order and your post office copy of PS Form 7380
to ensure all items requisitioned were received.
When an item is not received and the Shipping
Order does not reflect the reason for
non-shipment, report the discrepancy to the MDC
by memo or call the 1-800 telephone number
provided on the Shipping Order to check the order
status. If submitting a memo, provide a copy of
the PS Form 7380 from your post office files and a
copy of the Shipping Order that was sent to you
with the shipment. Record the discrepancy for
that particular item on PS Form 1586.
· Annotate on the appropriate PS Form 1586 the
amount of supply items received (see figure
12-12). Upon completion, file the Shipping
Order in your post office files.
Recall the proper
storage and maintenance procedures for postal
Supplies should be maintained in an area
designated for storage of postal supplies. Your post
office supplies are expected to last a given length of
time. If you are wasteful, or fail to store supplies
properly, your stock level may become depleted to the
extent that postal operations are hampered.
A well organized storage area permits easy access
to supplies. Therefore, supply clerks should establish a
location numbering system to aid in locating each item.
At a large shorebased MPO such as an FMC, space
should be allocated for the storage of large volumes of
supplies. At a small shipboard MPO, a filing cabinet
may serve this purpose.
Supply clerks monitor supplies using PS Form
1586. A separate PS Form 1586 is maintained for each
USPS supply item. PS Form 1586 must reflect the
· The appropriate PS item/form number
· National Stock Number
· A brief (item/form) description
An example of an MDC Shipping Order.