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CANCELING STAMPS AND APPLYING
ENDORSEMENT
After you have completed the receipt, collect the
required amount for the postage and fee(s). If ordinary
stamps are used, have the customer place the stamps in
the upper-right corner of the article. Give the customer
the original of the PS Form 3806 and keep the duplicate
for your post office files. Apply the PS Label 200 to the
address side between the return address and the
postage for domestic mail and in the lower-left corner
of the address side for international mail. Cancel the
stamps using the APDS.
POSTMARKING
One of the most important reasons for registering
mail is to provide security against unauthorized
opening of letters or parcels. This is why you must
stamp postmarks with the APDS on each sealed side of
a registered article in such a way that an unauthorized
opening would disturb the postmarks, thereby
providing evidence that it has occurred. Postmarks are
placed on letters TWICE on the back at the crossing of
the upper and lower flaps. When a return receipt is
attached to the back, postmark partially on the receipt
and partially on the flaps of the letter. Postmark parcels
in all places where the tape or flaps intersect. When
parcels are sealed with paper tape, postmark across
opposite sides of the strips. Use additional postmarks
if this would make rifling more difficult.
REFUNDS AND RECALLS
The mailer may withdraw or recall registered mail
without charge before its delivery under the following
conditions:
By writing on the receipt, “Withdrawn Before
Dispatch,” and signing and surrendering the
receipt.
By filing a written request for its return after
dispatch at the post office where the article was
mailed, giving names and addresses of mailer
and addressee, the registry number, and date of
mailing. The mailer must pay for faxes sent or
long-distance telephone calls made to locate the
article.
If remailed, the article must be under a new cover
and bear new postage and fees.
Registration fees should not be refunded after the
mail is accepted. Return receipt or restricted delivery
fees should be refunded only when failure to furnish a
return receipt or to give restricted delivery was the fault
of the USPS. Receipts for fees must be submitted with
requests for refunds.
Q7-1.
What are three valid reasons for refusing to
register an article for a customer?
Q7-2.
What factor determines the registration fee
charged for a piece of registered mail?
Q7-3.
What is the maximum amount of indemnity
that may be claimed for registered mail?
Q7-4.
Define negotiable and nonnegotiable
instruments.
Q7-5.
As a military postal clerk, you are expected to
assist the postal customer in the preparation
or sealing of mail to be registered.
(True/False) Explain.
Q7-6.
One of the most important reasons for
registering mail is to provide security against
unauthorized opening of letters or parcels.
(True/False)
Q7-7.
Name two types of tapes that are not
acceptable for the sealing of items presented
as registered mail.
Q7-8.
During what stage of the registration process
is the article considered to be registered?
Q7-9.
What method is used to mark registered items
that provides evidence of unauthorized
opening?
Q7-10. At least how many times and in what locations
are postmarks placed on the back of letters?
Now turn to appendix 1 to check your answers.
REGISTERED MAIL PROCESSING
Learning Objective: Recall the definitions
and handling guidelines for classified
material authorized to be sent as official
registered mail.
Now that we have discussed the criteria for
accepting registered mail, let’s look at the processing
and handling aspects starting with classified material
sent by command official mail.
7-5
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