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than blocks of 100, then you and the custodian must
verify each money order by serial number.
Do not open a sealed package (100) of money
order forms until you are ready to use them. Each time
you open a sealed package of blank money order
forms, you must verify each form by serial number
before you issue them.
SAFEGUARDING MONEY ORDER FORMS
Blank money order forms are valuable and must be
kept locked up when not in use. When money order
business is being conducted, blank money order forms
should be kept out of reach of postal customers.
Reserve stocks of money order forms in the custody of
the designated custodian or a postal clerk must be kept
in one of the following places to which the accountable
person has sole access:
A vault
A three-position combination safe
Another container offering comparable security
of a vault or three-position combination safe
If you are a money order clerk, you must have a
metal cashbox, drawer, or safe equipped with a suitable
locking device. Blank money order forms must be
stowed in one of these containers when you are not
transacting money order business.
To establish
individual responsibility, combinations or keys must
not be available to other persons. If your stowage
container is a locked box or drawer, it should be
secured in a safe during temporary absences or during
nonbusiness hours.
Develop good security habits
when you start working in a post office. They will be
important to you as you advance in rate and take charge
of a large post office.
Unless you have written
permission to do otherwise, return all unused blank
money order forms to the custodian for safekeeping at
the close of business each day.
CARE IN HANDLING MONEY ORDER
FORMS
Money order forms are processed by machine.
Therefore, they should not be folded, creased,
smudged, or otherwise mutilated. They should not be
stored in damp or other unsuitable areas. The serial
number on each money order set is machine-readable
and must not be smudged. You should never handle the
upper-third portion of the money order set. When you
open a new package of money order forms, you should
keep the remaining forms under pressure. A great deal
of pressure is not needed, just enough to keep the forms
flat is all that is required.
Q8-30. What all is involved in the sale of money
orders?
Q8-31. List the parts of the domestic money order set.
Q8-32. Each money order set is assigned an 11-digit
number. Which numbers are used by the MPO
to identify the money order?
Q8-33. What PS form is used to order blank money
order forms?
Q8-34. Blank money order forms should be ordered at
least how many days before they are actually
needed?
Q8-35. What procedures should be taken if your
military post office runs short of blank money
order forms?
Q8-36. Blank money order forms are packaged in
units of what amount?
Q8-37. What DD form is used to account for the
custody, control, status, and transfer of blank
money order forms?
Now turn to appendix 1 to check your answers.
MONEY ORDER EQUIPMENT
Learning Objective: Identify the parts of, and
the security requirements for, the money order
imprinter.
In addition to the money order form set, you will
use a money order imprinter while issuing money
orders. The money order imprinter serves an important
function in the money order process. The settings and
its use are explained below.
MONEY ORDER IMPRINTER
The money order imprinter is simple to operate. It
is quick, efficient, and designed to save time and effort
at the finance window. The money order imprinter you
will be using is provided to Military Post Offices by the
U.S. Postal Service and is considered accountable
equipment under custody of the COPE.
8-31
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