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Figure 14-15.—An example of a postal offense message.
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Postal Clerk - Military guide to working in a post office
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Standard Operating Procedures and Postal Operating Plan
Military Post Office Report of Money Order Business, PS Form 6019 Vending Equipment Sales and Service Report, PS Form 8130 3.  SUPPLY Requisition for Rubber and Steel Stamps Only, PS Form 1567 Requisition for Facing Slips or Labels, PS Form 1578B MDC Supply Requisition, PS Form 7380 Requisition  for  Supplies,  Services,  or  Equipment,  PS Form 7381 4.  OPERATIONS Military  Mail  AV-7  Delivery  List,  PS  Form  2942-A (Incoming) Military  Mail  AV-7  Delivery  List,  PS  Form  2942-A (Outgoing) Mail Manifest, OPNAV Form 5110/9 (Incoming) Mail Manifest, OPNAV Form 5110/9 (Outgoing) Transportation  Control  and  Movement  Document (TCMD), DD Form 1384 Mail Manifest, DD Form 1372 Mail Routing Instructions Mail On Hand Reports Mail Dispatch Reports Postal Net Alerts 5.  RECORDS Mail Call Sheets Registered Bills (Incoming) Registered Bills (Outgoing) Domestic Claim or Registered Mail Inquiry, PS Form 1000 Mail Loss/Rifling Report, PS Form 1510 The Department of the Navy Information Security Program Regulation, SECNAVINST 5510.36, defines the security requirements for file cabinets that contain classified material. SAFEGUARDING POSTAL RECORDS Protection given to the mails is always of utmost concern.   The  same  applies  for  postal  records.   This section  briefly  discusses  the  safeguarding  of  postal records  and  how  to  deal  with  individuals  when examination of postal records may become necessary. Information  regarding  postal  matters  may  not  be released except as provided below: ·   Agencies  or  individuals  (such  as  the  Naval Criminal Investigative Service (NCIS) or NCIS agents) desiring to examine USPS records must have  written  approval  from  the  commanding officer. ·   Photostats  or  true  copies  of  records  must  be released   only   with   prior   approval   of   the commanding officer concerned. –  When   a   commanding   officer   deems necessary, original records may be released. Notification  of  release  must  be  reported  to MPSA through the chain of command. ·   Records pertaining to individual transactions of customers   as   distinguished   from   official investigations must be released only with prior approval  of  USPS  Headquarters,  Washington, DC.   Normally,  before  any  individual  agent  or agency representative requests to examine USPS records, he or she will already have a very good reason and also permission.  However, you must inform your postal officer whenever you receive a  request  to  examine  USPS  records. After authorization  is  received,  you  should  help  the individuals  in  a  professional  and  courteous manner. ·   Mailing addresses for transferred personnel may be  given  to  authorized  individuals  for  official business purposes only. RETENTION PERIOD FOR RECORDS AND FORMS Retention periods for postal records and forms are located  in  the  ASM. Below  is  a  list  of  the  more commonly used records and forms and their retention periods. PS Form 1000—3 years PS Form 3849—2 years PS Form 6019—2 years Registered mail records—2 years PS Form 17 (stamp requisition/return)—2 years PS  Form  17  (money  order  requisition)—Retain  until series has been used 14-30

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