· Unit of issue
· Source of supply
· Maximum and minimum levels
· Balance on hand
· Quantity issued, received, and ordered
Information on the ordering of supplies can be
found in USPS Publications 223 and 247, and
OPNAVINST 5112.6 appendix B.
NOTE: The maximum and minimum levels will be
entered in pencil to allow for adjustment when
requirements change. Occasionally, the USPS will
introduce a new item that will cause deletion of another
item. As supply clerk for your MPO, you must ensure
changes are annotated in the post office copy of USPS
Publication 223 and on PS Form 1586. You will find
these changes in the Postal Bulletin your office
receives on a biweekly basis.
Inventory control establishes the minimum and
maximum stock quantity. By maintaining an accurate
stock level, you will have sufficient USPS postal
supply items available at all times and will not run out.
As a minimum, postal supplies will be inventoried on a
semi-annual basis (during the months of January and
July). Inventories help determine if supply records are
accurate, if established minimum and maximum levels
need to be adjusted, and if supplies need to be ordered.
The inventory count is recorded on PS Form 1586.
MPOs should maintain at least a 3-month but not
more than a 5-month level of supplies. Consideration
should be given to the amount of time it takes to receive
supplies from the Material Distribution Center.
If you are stationed on a ship and are deployed, be sure
you have enough postal supplies to last at least 5 months.
Learning Objective: Recall the procedures
for requisitioning special supply items.
There are certain items that are not requisitioned
on PS Form 7380.
These items are unique, and
normally the USPS or a contractor must specially
SPECIAL ORDER RUBBER STAMPS
Special order rubber stamps should be ordered on
PS Form 1567, Requisition for Rubber and Steel
Stamps Only, from the applicable JMPA. List these
PS FORM 3806
RECEIPT FOR REGISTERED MAIL
02 JAN 2001
An example of a PS Form 1586 showing supplies received.